Office 365 - Transition from WiscList to Office 365 Groups

This document will provide step-by-step instructions on how to move your distribution list from WiscList to an Office 365 Group.

Step 1: Export multiple members from your WiscList

  • This information can be used to add the WiscList members to the Office 365 Group - via Step 3 listed below.

Step 2: Create an Office 365 Group

  • Note: Skip this step if you created a Microsoft Team for the group that you plan to transition from WiscList. Your Microsoft Team automatically created an Office 365 Group. The membership of that group will match with the membership of your Team. This group is hidden. Group owners can manage the visibility of the Office 365 Group.

Step 3: Invite colleagues to your Office 365 Group

Important: This process can only be used for users/addresses that are included in the UW-Madison's Office 365 tenant. If you want to add an external email address (ex: external@gmail.com), you'll need to use Outlook on the web to add them.

Criteria for inviting colleagues to an Office 365 Group

The following email addresses can be added to a group:

  • Primary email address
  • netid@wisc.edu
  • Email address must be associated with an email account that is fully migrated to the UW-Madison Office 365 tenant
  • External email addresses can be added as a Guest

The following email addresses cannot be added to a group:

  • Alternate email address not set as the primary address*
  • Hidden email account*
  • WiscLists
  • Email address associated with an email account that is partially migrated to the UW-Madison Office 365 tenant
  • Email address that is not migrated to UW-Madison Office 365 (ex: athletics.wisc.edu)

*Note: You can contact the DoIT Help Desk to request the Office 365 team to programmatically add an alternate email address or hidden account to your Office 365 Group.

Step 4: Transition mail flow from WiscList to Office 365 Group

  1. Configure your Office 365 Group to allow messages from outside the organization.
  2. Add your Office 365 Group as a member to your WiscList so it is the only member of your list.

Office 365 Group members and guests can continue to post to the original WiscList until it is deleted.

Step 5: Start using your Group

Step 6: Archive WiscList messages (optional)

Step 7: Delete your WiscList

  • Confirm no important mailings are still using the @lists.wisc.edu address (if Option 1 in step 4)




Keywords:microsoft office365 o365 lists distribution contacts collaboration wisclist members calendar email conversation subscribe outlook create outlook web group guest access external outside sender limits restore transition move migrate   Doc ID:90270
Owner:O365 S.Group:Office 365
Created:2019-03-08 16:09 CDTUpdated:2020-09-09 15:13 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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