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HRS Access Guide - Automatic Access Changes
This document provides an overview of the HRS Access Guide - a series of KB documents providing guidance about HRS access for UW-Madison users, including requesting access, finding training, and fulfilling security requirements.
This document explains access changes that the HRS system performs automatically in response to job changes.
HRS automatically makes changes to HRS access in reaction to certain job changes. Understanding these changes can help anticipate them so users don't unexpectedly lose access.
- If a person's position ends - including if they have transferred into a new position - HRS automatically removes all roles from that person on the day after the job end date (final day actively in position).
- If user is transferring and will need access for the new position, wait for the current position to end before submitting the new request.
- If a person's UDDS changes within the same position, HRS automatically resets the person's row security permissions list to DEFAULT, which is limited to the position's subdepartment.