Help Desk - Send HTML emails using the Outlook for Windows desktop client

The Outlook email client does not natively provide the option to create HTML emails. However, the email client does offer the option to insert HTML code into the message body and render the code into visual content that can be emailed to your Office 365 Group or Google Group.

The tips below are intended for casual, informal emails such as interdepartmental newsletters, announcements, etc.

If you would like access to more marketing email features (i.e., click rate, email editor design), you may want to consider using Eloqua instead.

What you'll need


  1. Create an HTML template, use existing HTML code, or search for a pre-formatted HTML template.
  2. Insert the HTML file into your Outlook email message.
  3. (Optional) Send a test HTML message and improve, if needed.
  4. Send the final version of your HTML message to your Office 365 Group or Google Group .


Below are some of the limitations you may encounter when sending HTML messages using the Outlook for Windows desktop client:





If you are experiencing issues with your Outlook email client, please contact the DoIT Help Desk.