Microsoft 365 - Getting Started with Whiteboard

Microsoft Whiteboard is a freeform, digital canvas where people, content, and ideas come together. You can use Whiteboard for collaborating with your team to accomplish many activities — whether your team is in the same place or in multiple locations. Team members can work collaboratively using their own devices.

Microsoft Whiteboard and Office 365

  • How can I access Microsoft Whiteboard?

    Microsoft Whiteboard can be accessed via a browser or clients.

  • When can I use Microsoft Whiteboard in Teams?

    Microsoft Whiteboard can only be used within a Microsoft Teams meeting - it cannot be used during a impromptu video call.

  • Who can access Microsoft Whiteboard?

    To use Microsoft Whiteboard on Windows 10 or on iOS, you must sign in with a free Microsoft account (Outlook, Hotmail, Live, Xbox, etc.) or Microsoft 365 account (personal, work, or school). To use the Whiteboard for the web, you must sign in with a Microsoft 365 account (work or school).

  • What email address should you use to login into Whiteboard application?

    You can use any UW-Madison Office 365 email address which is licensed for Whiteboard.

  • How do I collaborate with someone else in Whiteboard?

    When you are signed into Whiteboard, tap the Invite button and enter the UW-Madison Office 365 email address.

    Important: From Microsoft - Users can currently collaborate only with other people within their organization. We will be adding the option to collaborate on whiteboards with guests outside of your organization in the future.

  • How do I set people to read-only?

    Anyone you invite can be assigned either editing or read-only permission. By default, an invited user will be allowed to edit and rename the board, as well as share and remove others. They cannot delete the board or remove the owner. To change permissions, tap the people icon and then tap the pen icon next to a person’s name. In the drop-down, you can choose Can edit or Read-only.

  • What is Microsoft Whiteboard in Teams meetings?

    Whiteboard integration in Microsoft Teams meetings is powered by Whiteboard for the web, which lets participants of Teams meetings draw, sketch, and write together on a shared digital canvas. Learn more on using Whiteboard via Teams meetings.

See Microsoft Whiteboard Help for complete list of how-to's.

See Also