UW-Madison Zoom - Getting started

Zoom is an enterprise cloud platform for video, voice, online meetings, screen sharing, chat, and webinars. This enterprise web conferencing and distance learning application runs across mobile devices, desktops, telephones, and room systems.

Because the UW-Madison Zoom service uses an Education license, we have access to more features compared to a free basic Zoom account. Below are quick highlights on the differences:

This document explains how to start using the UW-Madison Zoom service.

Topics

Eligibility

Sign in to your UW-Madison Zoom account

Zoom Web Portal:

  1. Go to https://uwmadison.zoom.us.
  2. Click on Sign in.
  3. If you are redirected to UW-Madison NetID login page, please enter your NetID and password credentials.
  4. Upon sign in you will be taken to your Profile page. Highlights on this page include:
    • Setting your profile picture (persists through the Zoom platform).
    • Editing your Personal Meeting ID/Personal Link.
    • This is your personal dedicated virtual meeting space. You can use it at any time or schedule it for future use.
  5. After configuring your profile, we recommend going to the Meeting Settings tab to configure your preferences based on how you would like to conduct meetings. Learn more.

Zoom Desktop Client:

  1. If applicable, download the Zoom Client for Meetings desktop client.
  2. Once the desktop client is installed, click the Sign In with SSO option.
  3. If prompted to enter your domain, enter: uwmadison.
  4. If prompted, enter your netid@wisc.edu email address, then click Continue.
  5. If prompted, enter your NetID credentials on the UW-Madison NetID login page. Important: If you are currently signed in with this same account on another device, you will be signed out of that device.
  6. We recommend going to the Settings (within your avatar menu) to configure your preferences based on how you would like to conduct meetings. Learn more.

If you would like the Zoom desktop client to automatically run when your computer starts up, you can follow the steps below:

Zoom Mobile Client

  1. Download/install the Zoom mobile client for your device.
  2. Run/open the Zoom mobile client.
  3. On the "Sign In" screen, scroll to the bottom of screen and select SIGN IN WITH - SSO option.
  4. If prompted to enter your domain, enter: uwmadison and click Continue.
  5. If prompted, enter your NetID credentials on the UW-Madison NetID login page.

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Schedule a Zoom Meeting

Zoom offers several ways to schedule meetings. If you're using Outlook, we recommend installing an applicable plug-in or extension for ease of use and efficiency when scheduling Zoom meetings. See below for additional information. Learn more: Scheduling with Zoom

Web Portal

  1. Log in to https://uwmadison.zoom.us/signin .
  2. Click Schedule a Meeting in the top navigation bar.
  3. Input details for the meeting and click Save.
  4. You can then copy the URL or Invitation or add to your calendar with an available plugin.

Zoom Desktop Client

  1. Click the Schedule button on the Zoom App.
  2. Input details for the meeting and click Schedule.
  3. You can then copy the URL or Invitation or add to your calendar with available plug in.

Additional resources:

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Start a Meeting

To start a meeting, you can use any Zoom client or click on the "Join Zoom Meeting" link within a calendar invitation or email which is included in your Outlook client (or any client that contains the Zoom meeting link).

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In-Meeting Controls

Audio

When starting/joining a meeting, you can join the audio by phone or computer.

Clicking on the Mic icon will let you mute and unmute your audio once connected.

Video

Invite Participants

During a meeting, click Invite to send meeting information to more participants by email, Zoom chat, phone, or room system.

Manage Participants

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

Share Screen

Chat

Record

As a host, you can record the meeting to either the Zoom cloud or your local machine.

  1. Click on the Record icon in the toolbar.
  2. Choose to record to the Cloud or Local machine.
  3. Recording will process once the meeting ends.

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Zoom Best Practices

Before the Meeting:

Hosting A Meeting:

Hosting a Webinar:

Turn the camera on.

Below are some helpful resources from Zoom's Knowledge Base that provides a deeper dive about using Zoom:

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Training Resources

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Technical Support

Please contact the DoIT Help Desk for technical assistance.

See Also: