UW-Madison Zoom - Default Meeting Settings

UW-Madison Zoom default meeting settings along with descriptions

Your settings allow you to enable or disable features for your meetings. These settings control the availability of your meeting features, such as breakout rooms and chat. The UW-Madison defaults have been vetted and put in place by the UW-Madison Cybersecurity Office to support classroom use. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs.

All meeting settings can be adjusted by the user to allow for increased options, or to decrease participant actions during meetings. Users can change their meeting settings for all of their meetings, or they can adjust them on a meeting by meeting basis. For information on the recording settings, please UW-Madison Zoom - Default Recording Settings.

Access your meetings settings.

For more information on adjusting your settings:

Changing your meeting settings

Changing settings in the desktop client or mobile app

Advanced desktop client settings


Setting

Description

Default Setting


Security



Waiting Room

When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.

Enabled

Enable button appears to the right to indicate setting is enabled


Waiting Room Options

*Everyone

*Users not in your account

*Users who are not in your account and not part of the allowed domains

Enabled

Enable button appears to the right to indicate setting is enabled


Require a passcode when scheduling new meetings

A passcode will be generated when scheduling a meeting and participants require the passcode to join the meeting. The Personal Meeting ID (PMI) meetings are not included.

Enabled

Enable button appears to the right to indicate setting is enabled


Require a passcode for instant meetings

A random passcode will be generated when starting an instant meeting

Enabled

Enable button appears to the right to indicate setting is enabled


Require a password for Personal Meeting ID (PMI)

*Only meetings with Join Before Host enabled

*All meetings using PMI

Enabled

Enable button appears to the right to indicate setting is enabled


Embed passcode in invite link for one-click join

Meeting passcode will be encrypted and included in the invite link to allow participants to join with just one click without having to enter the passcode.

Enabled

Enable button appears to the right to indicate setting is enabled


Require passcode for participants joining by phone

A numeric passcode will be required for participants joining by phone if your meeting has a passcode. For meeting with an alphanumeric passcode, a numeric version will be generated.

Enabled

Enable button appears to the right to indicate setting is enabled


Only authenticated users can join meetings

The participants need to authenticate prior to joining the meetings, hosts can choose one of the authentication methods when scheduling a meeting.

Enabled

Enable button appears to the right to indicate setting is enabled


Meeting Authentication Options

*Sign in to Zoom 

Enabled

Enable button appears to the right to indicate setting is enabled


Only authenticated users can join meetings from Web client

The participants need to authenticate prior to joining meetings from web client

Enabled

Enable button appears to the right to indicate setting is enabled



Schedule Meeting



Host Video

Start meetings with host video on

Enabled

Enable button appears to the right to indicate setting is enabled


Participants Video

Start meetings with participant video on. Participants can change this during the meeting

Enabled

Enable button appears to the right to indicate setting is enabled


Audio Type

Determine how participants can join the audio portion of the meeting. When joining audio, you can let them choose to use their computer microphone/speaker or use a telephone. You can also limit them to just one of those audio types. If you have 3rd party audio enabled, you can require that all participants follow the instructions you provide for using non-Zoom audio.


*Telephone and Computer

*Audio Telephone

*Computer Audio

Enabled

Enable button appears to the right to indicate setting is enabled



Join before host

Allow participants to join the meeting before the host arrives

Disabled

Disable button appears to the left to indicate setting is disabled


Enable Personal Meeting ID

A Personal Meeting ID (PMI) is a 9 to 11 digit number that is assigned to your account. You can visit Personal Meeting Room to change your personal meeting settings. Learn more

Enabled

Enable button appears to the right to indicate setting is enabled


Use Personal Meeting ID (PMI) when scheduling a meeting

You can visit Personal Meeting Room to change your Personal Meeting settings.

Disabled

Disable button appears to the left to indicate setting is disabled

Use Personal Meeting ID (PMI) when starting an instant meeting


Disabled

Disable button appears to the left to indicate setting is disabled

Mute participants upon entry

Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.

Enabled

Enable button appears to the right to indicate setting is enabled


Upcoming meeting reminder

Receive desktop notification for upcoming meetings. Reminder time can be configured in the Zoom Desktop Client.

Enabled

Enable button appears to the right to indicate setting is enabled



In Meeting (Basic) Menu



Require encryption for 3rd party endpoints (SIP/H.323)

By default, Zoom requires encryption for all data transferred between the Zoom cloud, Zoom client and Zoom Room. Turn on this setting to require encryption for 3rd party endpoints (SIP/H.323) as well

Enabled

Enable button appears to the right to indicate setting is enabled


Chat

Allow meeting participants to send a message visible to all participants


*Check box to permanent participants from saving the chat

Enabled

Enable button appears to the right to indicate setting is enabled


Private chat

Allow meeting participants to send a private 1:1 message to another participant. 

Disabled

Disable button appears to the left to indicate setting is disabled

Auto saving chats

Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts

Enabled

Enable button appears to the right to indicate setting is enabled


Sound notification when someone joins or leaves

Play sound for:

*Everyone

*Host and co-hosts only


When each participant joins by telephone:

*Record and play their own voice

Enabled

Enable button appears to the right to indicate setting is enabled



File Transfer

Hosts and participants can send files through the in-meeting chat

Disabled

Disable button appears to the left to indicate setting is disabled

Feedback to Zoom

Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting

Disabled

Disable button appears to the left to indicate setting is disabled

Display end-of-meeting experience feedback survey

Display a thumbs up/thumbs down survey at the end of each meeting. If participants respond with thumbs down, they can provide additional information about what went wrong

Disabled

Disable button appears to the left to indicate setting is disabled

Co-host

Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host

Enabled

Enable button appears to the right to indicate setting is enabled


Polling

Add 'Polls' to the meeting controls. This allows the host to survey the attendees

Enabled

Enable button appears to the right to indicate setting is enabled


Always show meeting control toolbar

Always show meeting controls during a meeting

Disabled

Disable button appears to the left to indicate setting is disabled

Show Zoom windows during screen share


Disabled

Disable button appears to the left to indicate setting is disabled

Screen sharing

Allow host and participants to share their screen or content during meetings


Who can share?

*Host Only

*All Participants


Who can start sharing when someone else is sharing?

*Host Only

*All Participants

Enabled

Enable button appears to the right to indicate setting is enabled



Disable desktop/screen share for users

Disable desktop or screen share in a meeting and only allow sharing of selected applications

Disabled

Disable button appears to the left to indicate setting is disabled


Annotation

Allow participants to use annotation tools to add information to shared screens


*Allow saving of shared screens with annotations

*Only the user who is sharing can annotate

Enabled

Enable button appears to the right to indicate setting is enabled


Whiteboard

Allow host and participants to share a whiteboard during a meeting


*Allow saving of whiteboard content

*Auto save whiteboard content when sharing is stopped

Enabled

Enable button appears to the right to indicate setting is enabled


Remote control

During screen sharing, the person who is sharing can allow others to control the shared content

Disabled

Disable button appears to the left to indicate setting is disabled

Nonverbal feedback

Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel

Disabled

Disable button appears to the left to indicate setting is disabled

Meeting Reactions

Allow meeting participants to communicate without interrupting by reacting with an emoji that shows on their video. Reactions disappear after 10 seconds. Participants can change their reaction skin tone in Settings.

Disabled

Disable button appears to the left to indicate setting is disabled

Allow removed participants to rejoin

Allows previously removed meeting participants and webinar panelists to rejoin

Disabled

Disable button appears to the left to indicate setting is disabled

Allow participants to rename themselves

Allow meeting participants and webinar panelists to rename themselves

Disabled

Disable button appears to the left to indicate setting is disabled

Hide participant profile pictures in a meeting

All participant profile pictures will be hidden and only the names of the participants will be displayed on the video screen. Participants will not be able to update their profile pictures in the meeting

Enabled

Enable button appears to the right to indicate setting is enabled



In Meeting (Advanced) Menu



Report participants to Zoom

Hosts can report meeting participants for inappropriate behavior to Zoom's Trust and Safety team for review. This setting can be found on the Security icon on the meeting controls toolbar

Enabled

Enable button appears to the right to indicate setting is enabled


Breakout room

Allow host to split meeting participants into separate, smaller rooms


*Allow host to assign participants to breakout rooms when scheduling

Enabled

Enable button appears to the right to indicate setting is enabled


Remote support

Allow meeting host to provide 1:1 remote support to another participant

Disabled

Disable button appears to the left to indicate setting is disabled

Closed captioning

Allow host to type closed captions or assign a participant/third party device to add close captions

Enabled

Enable button appears to the right to indicate setting is enabled


Save captions

Allow participants to save fully closed captions or transcripts

Enabled

Enable button appears to the right to indicate setting is enabled


Language Interpretation

Allow host to assign participants as interpreters who can interpret one language into another in real-time. Host can assign interpreters when scheduling or during the meeting.

Enabled

Enable button appears to the right to indicate setting is enabled


Far end camera control

Allow another user to take control of your camera during a meeting

Disabled

Disable button appears to the left to indicate setting is disabled

Virtual background

Allow users to replace their background with any selected image. Choose or upload an image in the Zoom Desktop application settings

Enabled

Enable button appears to the right to indicate setting is enabled


Video filters

Turn this option on to allow users to apply filters to their videos

Disabled

Disable button appears to the left to indicate setting is disabled

Identify guest participants in the meeting/webinar

Participants who belong to your account can see that a guest (someone who does not belong to your account) is participating in the meeting/webinar. The Participants list indicates which attendees are guests. The guests themselves do not see that they are listed as guests

Disabled

Disable button appears to the left to indicate setting is disabled

Auto-answer group in chat

Enable users to see and add contacts to 'auto-answer group' in the contact list on chat. Any call from members of this group will be automatically answered

Disabled

Disable button appears to the left to indicate setting is disabled

Only show default email when sending invites

Allow users to invite participants by email only by using the default email program selected on their computer

Disabled

Disable button appears to the left to indicate setting is disabled

Use HTML format email for Outlook plugin

Use HTML formatting instead of plain text for meeting invitations scheduled with the Outlook plugin

Disabled

Disable button appears to the left to indicate setting is disabled

Allow users to select stereo audio in their client settings

Allow users to select stereo audio during a meeting

Enabled

Enable button appears to the right to indicate setting is enabled


Allow users to select original sound in their client settings

Allow users to select original sound during a meeting

Enabled

Enable button appears to the right to indicate setting is enabled


Select data center regions for meetings/webinars hosted by your account

Include all data center regions to provide the best experience for participants joining from all regions. Opting out of data center regions may limit CRC, Dial-In, Call Me, and Invite by Phone options for participants joining from those regions

Disabled

Disable button appears to the left to indicate setting is disabled

Show a "Join from your browser" link

Allow participants to bypass the Zoom application download process, and join a meeting directly from their browser. This is a workaround for participants who are unable to download, install, or run applications. Note that the meeting experience from the browser is limited

Enabled

Enable button appears to the right to indicate setting is enabled


Allow live streaming meetings


Disabled

Disable button appears to the left to indicate setting is disabled

Request permission to unmute

Select this option in the scheduler to request permission to unmute meeting participants and webinar panelists. Permissions, once given, will apply in all meetings scheduled by the same person

Disabled

Disable button appears to the left to indicate setting is disabled


Email Notification



When a cloud recording is available

Notify host when cloud recording is available


*Send a copy to the person who scheduled the meeting/webinar for the host

*Send a copy to the Alternate Hosts

Enabled

Enable button appears to the right to indicate setting is enabled


When attendees join meeting before host

Notify host when participants join the meeting before them

Enabled

Enable button appears to the right to indicate setting is enabled


When a meeting is cancelled

Notify host and participants when the meeting is cancelled

Enabled

Enable button appears to the right to indicate setting is enabled


When an alternative host is set or removed from a meeting

Notify the alternative host who is set or removed

Enabled

Enable button appears to the right to indicate setting is enabled


When someone scheduled a meeting for a host

Notify the host there is a meeting scheduled, rescheduled or cancelled

Enabled

Enable button appears to the right to indicate setting is enabled


When the cloud recording is going to be permanently deleted from trash

Notify the host 7 days before the cloud recording is permanently deleted from trash

Disabled

Disable button appears to the left to indicate setting is disabled


Other



Blur snapshot on iOS task switcher

Enable this option to hide potentially sensitive information from the snapshot of the Zoom main window. This snapshot display as the preview screen in the iOS tasks switcher when multiple apps are open

Enabled

Enable button appears to the right to indicate setting is enabled

Direct call a room system

Enable direct call to a room system from client

Disabled

Disable button appears to the left to indicate setting is disabled

Invitation Email

Your meeting attendees will receive emails in language based upon their browser/profile settings. Choose languages which your expected attendees will receive content in to edit.

English

Schedule Privilege

You can assign users in your account to schedule meetings on your behalf. You can also schedule meetings on behalf of someone that has assigned you scheduling privilege. You and the assigned scheduler must be on a Paid plan within the same account.


See Also: