General Student Services Fund Forms - Which to use and when
Last updated 12/11/2020
There are many forms to use when running a General Student Services Funded organization. Use the below chart to determine the correct form to use and when:
You need to... | Use this form... |
... pay a vendor to buy supplies and services (e.g. office supplies, printing, program supplies, off-campus facilities rental, food). | External Requisition (blanket order or specific) |
... reimburse a UW employee (this includes any student on the UW payroll) for travel costs. | E-Reimbursement |
... pay a person who is not a company, partnership, corporation, association, organization, trust or estate, and for whom an employer-employee relationship does not exist. | Payment to Individual Report (PIR) |
... establish a contract with an artist (singer, band, speaker) who is NOT a UW student or employee that will perform for one of your events/programs. | Entertainment Contract / PIR |
... establish a contract with an artist (singer, band, speaker) who IS a UW student or employee that will perform for one of your events/programs. | Payroll Forms |
... pay a vendor or reimburse an employee for goods and services that don't require a requisition/purchase order (e.g. subscriptions, membership fees). | Direct Payment |
... get a newly hired employee on the payroll. | Student Employee Information Form |
... move some money around within your budget to take care of some deficits/surpluses (note: money in salaries cannot be changed in any way) | Budget Alteration |
... use some budget money for a program that was not in our original budget/eligibility application (note: this justification MUST be approved by the SSFC chair before funding can be used). | Budget Alteration |
... document my organization's financial contribution, including paid staff time, to a co-sponsored event or program. | Co-Sponsorship Form |