General Student Services Fund Reimbursement Process

Last updated 12/16/2020

Occasionally you may need to be reimbursed for an expense related to the General Student Services Fund budget your organization receives.

Before paying for ANY expenses on your own, please first check with the SSFC Financial Specialist during your weekly meetings to determine if the expense can be reimbursed and to determine if any special rules or processes may apply.

The reimbursement process can be accessed through My UW. You can use this for both travel and non-travel related reimbursements.

Any time you request reimbursement, the SSFC Financial Specialist will need:
  • Detailed itemized receipt
  • Justification for expense
  • Brochure/agenda/itinerary
  • List of attendees for any travel related or food related expenses
These must also be uploaded into My UW's reimbursement site.

There is a 90 day deadline to submit all of the reimbursement materials.