Pre-Posting Allocation Tool (PAT) - List of Chart Field Errors

This document provides information about several funding editing error messages that can be generated by the Pre-Posting Allocation Tool.

Invalid Chart Field ACCOUNT Value (xxxx)

Invalid Chart Field ACCOUNT Value (xxxx)

The account code you have entered is not valid for use. Please make sure that you have entered a valid four digit account code.

Please contact your Dean's Office or Division Office for questions regarding funding. UW-Madison customers may also refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Invalid Chart Field DEPTID Value (xxxxxx)

Invalid Chart Field DEPTID Value (xxxxxx)

The Department ID you entered does not exist or you entered the legacy UDDS (which may begin with an "A") instead of your SFS Department ID. You must enter a valid Department ID as part of the funding string.

Please contact your Dean's Office or Division Office for questions regarding funding. UW-Madison customers may also refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Invalid Chart Field FUND_CODE Value (xxx)

Invalid Chart Field FUND_CODE Value (xxx)

You must enter a valid 3 digit fund number as part of the funding string. Check the fund entered to verify that it is correct.

Please contact your Dean's Office or Division Office for questions regarding funding. UW-Madison customers may also refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Invalid Chart Field PROGRAM_CODE Value (x)

PROGRAM_CODE Value Error

You must enter a valid Program code as part of the funding string. Check the 1 digit Program Code to verify that it is correct.

Please contact your Dean's Office or Division Office for questions regarding funding. UW-Madison customers may also refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Accounting date outside of project begin and end dates

Accounting date outside of project begin and end dates

This error can occur when spending is no longer allowed on this project, or you may not yet be authorized to spend from this project. Verify that the Project ID you are entering is correct. Contact your Dean’s or Director’s office to determine what Project ID should be used.

If you are at UW-Madison only and you know that you should be able to spend against these funds or have been granted pre-award spending on this project, contact Research and Sponsored Programs (RSP) for further assistance at 262-3822.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Project status is A, C, H or J

Project status is A, C, H or J

This error will occur if the project ID has closed or ended and is not available to create encumbrances against. Verify that the Project ID you are entering is correct. Contact your Dean's or Director's office to determine what Project ID should be used. If you are at UW-Madison you may also contact Research and Sponsored Programs (RSP) for further assistance at 262-3822.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Combo error for fields FUND_CODE/ PROJECT_ID in group FNDPRJ_NEW

Combo error for fields FUND_CODE/ PROJECT_ID in group FNDPRJ_NEW

This error can occur if the project ID you are using does not exist yet in the system or has been entered incorrectly. It can also occur if the combination of fund and projectID are invalid. Contact your Dean's or Director's office to determine what Project ID should be used.

UW-Madison customers may also contact Research and Sponsored Programs (RSP) at 262-3822 for further assistance with Project ID issues.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Combo error for fields PROJECT_ID/ DEPTID in group PRJ_DEPT

Combo error for fields PROJECT_ID/ DEPTID in group PRJ_DEPT

This error can occur if the combination of the Department ID, fund, and Project ID you are attempting to use is not allowed to be used together. Basically, the Department ID you are trying to use is not allowed to encumber funds against the type of fund you are trying to use associated with the project ID that was entered. First verify that you have entered the Department ID, fund, and Project ID correctly.

If you are still having difficulty, contact your Dean's or Director's office to determine what Program codes are allowable with that Project ID. If you are at UW-Madison you may also contact Research and Sponsored Programs (RSP) for further assistance at 262-3822.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Project is inactive

Project is inactive

The Project ID you are attempting to use is not currently active. Contact your Dean or Director's office to determine what Project ID should be used. UW-Madison customers may also contact Research and Sponsored Programs (RSP) at 262-3822 for further assistance with Project ID issues.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

This project is only open for adjusting entries. Please use another project.

This project is only open for adjusting entries. Please use another project.

This error will occur if the project ID has closed or ended and is not available to create encumbrances against. Verify that the Project ID you are entering is correct. Contact your Dean's or Director's office to determine what Project ID should be used. If you are at UW-Madison you may also contact Research and Sponsored Programs (RSP) for further assistance at 262-3822.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Combo error for fields ACCOUNT/ FUND_CODE in group FNDMAJCLAS

Account Fund Code Error message

This error generally means that the combinations of values for the account and fund fields are invalid. This error will also occur if the account or fund field is blank. Contact your Dean`s or Director`s office to determine what coding should be used. UW-Madison customers may also refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Combo error for fields DEPTID/ FUND_CODE/ PROGRAM_CODE in group ORGEDIT

There are two possible causes for this error:

Invalid Combination

combo_not_allowed

This error is encountered whenever any combination of the SFS DeptID, Fund or Program is invalid. In the example above, the one digit SFS Program Code entered is not allowable for use by your department. Only certain Program Codes can be used by certain Departments. Contact your Dean`s or Director`s office to determine what Programs are valid for your Department ID.

Blank Field

blank_dept

This error will also occur if the deptID or program field is blank. Contact your Dean`s or Director`s office to determine what coding should be used.

UW-Madison customers may also refer See Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.

Other Error Messages

Other error messages can be generated by the system but are generally self-explanatory. These include:

  • Field Error: Amount must be numeric
  • Field Error: Amount cannot be negative