DoIT can design and build hybrid conference room solutions that provide an intuitive and consistent audiovisual experience. Our standard room configurations support joining Zoom, Webex, and Microsoft Teams meetings from the same touch screen controller. Systems can be scaled to meet the size and requirements of the room while retaining the ease of use of the touch screen. This document contains details on conference room hardware and configuration.
Beyond the vendor costs, there is a $750 charge for managing project planning and installation. This includes documentation, end user training, and 30 days of DoIT support. If ongoing DoIT support is requested, there is an annual fee of $750. Ongoing support includes equipment maintenance, phone and onsite support, and additional training and documentation as needed. Support does not include staffing for meetings or events, hardware replacement costs, or costs associated with services from FP&M or outside vendors.
To request a new hybrid conference room or upgrades to an existing room, see the Custom Audiovisual Conference Room service Page.
Conference Room Options
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Small Room
- Capacity: 1-6 people
- Display: Up to 65" LED screen
- Video Conferencing
- Zoom, Webex, and MS Teams calling
- Integrated camera, microphones, and speakers
- Wired and wireless screen sharing
- Cost: Starting at $3,000 - $5,000
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Medium Room
- Capacity: 6-12 people
- Display: Up to 80" LED screen
- Video Conferencing
- Zoom, Webex, and MS Teams calling
- Integrated camera, microphones, and speakers
- Additional table microphone
- Wired and wireless screen sharing
- Cost: Starting at $5,000 - $8,000
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Large Room
- Capacity: Over 12 people
- Display: Up to 98" LED screen or projection system
- Video Conferencing
- Zoom, Webex, and MS Teams calling
- Integrated camera, microphones, and speakers
- Additional table or ceiling-mounted microphones and speakers
- Wired and wireless screen sharing
- Cost determined by room and system requirements
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Conference Room Hardware Configurations
Room Type
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Display
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Conferencing Device
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Cameras
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Audio
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Control
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Small Room
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LED TV |
Cisco Webex Room Kit Mini
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4K camera integrated with Room Kit Mini |
Microphones and speakers integrated with Room Kit Mini |
Webex Navigator touch panel
- Used to join Webex, Zoom, and Teams meetings
- Controls camera, audio, and wired/wireless content sharing
- Can integrate with room calendar
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Small/Medium Room
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LED TV |
Cisco Room Bar
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4K camera integrated with Room Kit Bar |
Microphones and speakers integrated with Room Bar
Optional Cisco table or ceiling mounted microphone
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Webex Navigator touch panel
- Used to join Webex, Zoom, and Teams meetings
- Controls camera, audio, and wired/wireless content sharing
- Can integrate with room calendar
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Medium Room
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LED TV |
Cisco Webex Room Kit
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4K camera integrated with Room Kit |
Microphones and speakers integrated with Room Kit
Optional Cisco table or ceiling mounted microphone
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Webex Navigator touch panel
- Used to join Webex, Zoom, and Teams meetings
- Controls camera, audio, and wired/wireless content sharing
- Can integrate with room calendar
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Large Room
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LED TV or Projector |
Cisco Webex Room Kit Plus
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4K quad camera array integrated with Room Kit Plus
Optional wall or ceiling-mounted camera
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Integrated with Room Kit Plus
Cisco table or ceiling-mounted microphones or third party ceiling-mounted audio system
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Webex Navigator touch panel
- Used to join Webex, Zoom, and Teams meetings
- Controls camera, audio, and wired/wireless content sharing
- Can integrate with room calendar
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