How to Add a Russell Labs Conference Room Calendar to Your Calendar List in Microsoft Outlook 365 or Microsoft Outlook Desktop

This document describes how to view a Russell Labs conference room using Microsoft Outlook 365 and Microsoft Outlook, and lists the calendar names and email addresses for the Russell Labs conference rooms.

Audience

Entomology, Plant Pathology, and Forest & Wildlife faculty, students, and staff; Hub staff

Overview

Outlook comes in in two varieties: 

  • Microsoft Outlook 365, which you access over the web
  • Microsoft Outlook desktop, which is installed directly on your computer

In both versions, you can add a Russell Labs conference room calendar so you can easily view the bookings and add your own.

You can use either version to add the calendar; once added, the calendar will appear in both versions.

Microsoft Outlook 365 (Web version) Instructions

Watch a Video Demo on the Basics:

Written Instructions

  1. Open the calendar inside Microsoft Outlook 365 (calendar icon, left side of screen)
  2. Click Add Calendar: (left side of the screen)
    Click Add Calendar in Office 365.
  3. The Add Calendar screen appears:
    Add Calendar Screen - Office 365
  4. Click Add from directory.  The screen changes:
    Add From Directory - Office 365
  5. Click Enter a name or email address.
  6. Copy and paste the room's email address from the table below:
Calendar Names and Email Addresses
Calendar Name Calendar Email Address 
Russell A120 Computer Lab russella120@russell.wisc.edu
Russell A121 Classroom and Conference Room russella121@russell.wisc.edu 
Russell A228 Classroom Lab  russella228@russell.wisc.edu 
Russell A232 Conference Room  russella232@russell.wisc.edu 
Russell 216 Conference Room  russell216@russell.wisc.edu 
Russell 243 Entomology Conference Room russell243entoconferenceroom@russell.wisc.edu
Russell 584a Conference russell584a@russell.wisc.edu
Russell 594 Conference  russell594@russell.wisc.edu
  1. Choose People’s Calendars from the Add to dropdown menu.
  2. Click Add.
  3. Close the Add Calendar window.
  4. The calendar you added now appears at the left, selected:
    Calendar Added - Office 365

Microsoft Outlook (Installed on your computer) Instructions

  1. Open the calendar inside Microsoft Outlook (calendar icon, bottom left of screen)
  2. Right-click Shared Calendars. Choose Add Calendar then Open Shared Calendar from the popup menu:
    Open Shared Calendar - Outlook
  3. Copy and paste the room's email address from the table below:
    Open a Shared Calendar - Room Number - Outlook
Calendar Names and Addresses
Calendar Name Calendar Email Address 
Russell A120 Computer Lab russella120@russell.wisc.edu
Russell A121 Classroom and Conference Room russella121@russell.wisc.edu 
Russell A228 Classroom Lab  russella228@russell.wisc.edu 
Russell A232 Conference Room  russella232@russell.wisc.edu 
Russell 216 Conference Room  russell216@russell.wisc.edu 
Russell 243 Entomology Conference Room russell243entoconferenceroom@russell.wisc.edu
Russell 584 Conference russell584a@russell.wisc.edu
Russell 594 Conference  russell594@russell.wisc.edu
  1. Click OK/Add.

Questions

  • For questions on how to use Microsoft Outlook or Microsoft Outlook 365 to reserve conference rooms, please email help@russell.wisc.edu.
  • For questions about the conference rooms and reservation rules/procedures, please contact the Hub Administrative Assistant.