L&S Summer Compensation Strategy
Within L&S, many summer payments have traditionally been based on ninths of the employee’s academic-year salary. With the implementation of “Single Payroll” across the UW System in July 2021, all employees are now paid on a biweekly basis. UW-Madison L&S Administration is continuing to work through all of the changes to payroll processes and calculations necessitated by this shift.
For Summer 2024, L&S is implementing a modified summer compensation plan to address the complexities that single payroll created.
Instructional (Summer Session or S-Basis) Appointments for Summer 24
For summer 24, new appointment levels and lengths of appointment are going to be used. In addition to simplifying the process, the new setup will ensure instructors are compensated at the correct amount and that they are compensated for additional instructional responsibilities that occur outside of the actual instruction time. More details may be found here, and exact details of appointment setups will be communicated with departments in the planning process.
Non-Instructional (Summer Research/Service or V-basis) Appointments for Summer, 2022
With 13 weeks between the end of the spring semester and beginning of the fall semester, L&S employees with Academic Year (C-basis) appointments will have the flexibility of funding research and/or service activities during the summer through the regular biweekly payroll schedule, without the need for “supplemental” payments. Summer Research/Service (V-basis) appointment dates can be adjusted to reflect research and/or service activities.
Contact ChoonYee Ho-Jonas(firstname.lastname@example.org) to adjust the summer salary worksheet if you have employees with documented commitments referring to “ninths,” whether full ninths or fractions thereof (e.g., 50% of 1/9).
General Summer Appointment Policies
Per OHR’s policy
- UW System Administrative Policy 230 requires that any faculty, academic staff, or limited appointee on an academic year (9-month) appointment receiving more than 4.5 biweekly pay periods of academic year salary during a summer appointment must obtain prior approval from the Dean or Director designee. For academic units, the department chair can serve as the designee.
- Faculty, Academic Staff, and Limited Appointees working in C-basis (academic) appointments must be on an approved appointment to work in the summer and must not exceed working in the equivalent of more than 17.5 biweekly pay periods (formerly, 8 of 9 months) in three consecutive summers without approval from the Provost (or designee). If there is a need to work continually year-round, the appointment should be considered for conversion to a 12-month, A-basis appointment.
- The combination of summer salary earned by faculty, academic staff, and limited appointees on an academic year (9-month) appointment, plus any overloads earned during summer typically may not exceed 6.5 biweekly pay periods of salary during any one summer.
The L&S Summer Payroll packet will include specific instructions and acknowledgments for employees in this category.