SIS/Advisor Assign - Changing Student Advisor Information


When you change an advisor on a student’s record, any evidence of the previous information is removed from the system; however, you can view an audit log of the changes and deletions.

Note: Undergraduate advisor updates are completed at the Registrar’s Office when the new advisor information is provided during the declaration/cancellation process. 

If you have a consistent mass change (e.g. replace advisor X with advisor Y), or other changes, see automated options on the Office of the Registrar website.

To change existing advisor information, follow the steps below:

Step 1

From Home, select: Student Records WorkCenter, Student Advisor. The Find page will display.

Tip: Menu Navigation: > Records and Enrollment > Student Background Information Student Advisor

Step 2

Use the Find page to locate the student's record. The student's information will display on the Student Advisor page.

Step 3

Select Student Advisor page tab.

Step 4

Depending on the student's advisor record, follow the proper process

If the Effective Date is prior to today, then change the Effective Date to current date.

If the Effective Date is a future date, then leave Effective Date as is.

Tip: You may need to change the Effective Date to the start of the next term if you don't find the program and/or plan for which you are looking. Term Begin and End Dates can be found using the following navigation: Student Records WorkCenter > Dean/Dept Processing > Session Dates and Deadlines.

Step 5

Find the advisor row you want to change

Tip: Use the row counter bar to move around, or select View All.

Step 6

Depending on what data needs to be changed, follow the proper steps.

If you need to change one of the following fields, Advisor Role, Academic Plan, Academic Advisor, or Committee

Select the Advisor Role, Academic Plan, Academic Advisor, or Committee you wish to update.

If you need to change multiple fields



Step 7

Select [Save]. The change is now saved to the student's record.