This document outlines how to inactive a student group in a student's record.
By inactivating a student's student group, a record of their group association is kept, but the student group will no longer function for the student. Inactivating has a similar effect to deleting a student group with the advantage of keeping a history. To inactive a student group from a student’s record, follow the steps below:
- Navigate to the Student Groups page at Student Records WorkCenter, Student Groups or > Records and Enrollment > Career and Program Information > Student Groups
- The Find page will display. Search for the student you want to add a student group for by entering their Campus ID# in the "Campus ID" field. Other search fields can be used, but Campus ID is the value you're most likely to know and its use will ensure you're accessing the correct student record.
- Select "Search".
Find the specific student group you wish to make 'inactive.'
Tip: Use the row counter bar to move around
Note: Verify you are inactivating the correct student group.
Select lower [+] Add button to the right of Status. A new effective date row will display.
Change Effective Date if needed. Effective Date will display the appropriate date.
Change Status to 'Inactive.'
If wanted, add or change Comments.
Note: If Comments were on the previous row, they copy to the new row.
Select [Save]. The student is now 'inactive' in this student group.