SIS - Updating Combined Sections

Combined sections are classes that are connected or “bound” in SIS. This document details how to update the enrollment and wait list capacities on combined sections and how to update meeting patterns for classes that are combined.

For descriptions of the four types of combined sections, see: Combined Sections - Types and Definitions

General Notes

Combined Sections ID Numbers & Links

Combined Sections Detail Page: Updating Enrollment & Wait List Caps  (Curricular & Enrollment Reps) 

Updating Meeting Pattern, Instructors, Facility ID (Curricular Reps only) 

Cross-list (XL) Sync

General Notes

Combined Sections ID Numbers

Where to Find Combined Section Links

Update Sections Combined Sections Link

Meetings Tab

Enroll Control Tab

Combined Sections Detail Page: Editing Combined Enroll Caps and Wait List Caps

The combined Enrollment Capacity term rolls from the previous like semester. The enrollment capacity set on the Combined Details Page is what the enrollment system uses for the section's overall enrollment capacity. Each class in the combination can set their own individual section enrollment caps.

You can view:

You can edit

Primary Enrollment Representative: You must enter the combined Enrollment Capacity and combined Wait List Capacity here; this is the only place where this can be changed.

Combined Sections details page with enrollment and wait list cap highlighted

Note: Remember to update your individual class sections' Enrl Cap & Wait Cap on Update Sections of a Class and advise secondary subject(s) to do the same whenever you update combined enrollment capacities. Similarly, be sure to adjust combined capacities whenever individual section capacities are updated.

Updating Meeting Patterns, Instructors, Facility IDs on a Combined Section (Curricular Reps only)

Use Schedule Class Meetings page to:

Step 1

From Home, select: Curric & Enroll Rep WorkCenter, Schedule Class Meetings. The Find page will display.

Tip: Menu navigation: > Curriculum Management > Schedule of Classes > Schedule Class Meetings.

Step 2

Search using term, 3-digit subject number, and 3-digit catalog number. You can also search by section number, or 5-digit class number. 

Class Meetings search

Step 3

If you do not search for a specific class, the search results will display all sections of a course. Select the section you need to edit. By default, the results will sort on the Class Nbr column.

Search results

Step 4

Edit any of the necessary fields: facility ID, meeting times and/or days, instructor(s), room characteristics. (UW-Madison does not use Academic Shift.)

Meetings tab Sched Class Meetings

Cross-list (XL) Sync

The Cross-list (XL) Sync is a process that is scheduled to run nightly (Monday through Friday) for any published terms, current and future. It is also run several times during the build process as needed by Curricular Services staff.

During the XL Sync, class information from the primary subject is synchronized with the secondary subject members of cross-listed courses. This includes:

Note:  Any updates of this information made on a secondary subject listing will be undone and replaced by the information listed on the primary subject once the XL Sync is run. 

What is not synced by the XL Sync?

When a new cross-listed course is scheduled, either as a brand-new course or adding it to a term using Schedule New Course, the subject who creates the section will be designated as the primary subject. If multiple subjects add the same cross-listed course to a term, Curricular Services will look at a historical precedent to determine who is primary. Any changes to the primary subject should be sent to the Curricular Services team member who manages combined sections.