Guide: Editing Directory Information

This document explains how Graduate Guide editors should edit their Contact Information and People on their Guide pages.

Directory Information

"Directory information" is an umbrella term for the Contact Information box on the right side of a Guide page under the navigational menu and the content on the People tab. Contact your School/College Guide coordinator for exact editing deadlines.

screenshot of people page

In the above screenshot, the Contact Information box is highlighted in blue, and the People tab and content is highlighted in red.

People

Usually, this tab lists faculty and others who work in the department. The format is at the discretion of the program. Generally, it is recommended to link to an index page of faculty on a program's website.

How to Edit

  1. Locate your program's page(s) in the Next-Guide editing environment.
  2. Click "Edit Page" in the upper left-hand corner of the screen. This opens the edit toolbar.
  3. Click on "People" in the edit toolbar (you may need to use the small blue arrows to toggle left and right on the bar).
    1. This opens a new window.
  4. If you see something that looks like the image below in the edit window (a blue box surrounds the text and you can't edit it directly).
    A screenshot of what the edit window looks like when using borrowed content.
    1. Your People page is using Borrowed Content!
      1. There is a special way to edit this. Refer to this KB article for instructions on what to do.
  5. Otherwise, edit the text. Do not insert links to individual faculty web pages. We recommend you link to the index on your program's website for your people.
  6. Click "OK" when you are done to save the changes.

Contact Information

Programs may list the home of the award, graduate coordinator, director of graduate studies, program handbook link, and Graduate School website. The first entry should always be the Department and School/College website. The last entry must always be the Graduate School's website. Links must be simple URLs.

How to Edit

  1. Locate your program's page(s) in the Next-Guide editing environment.
  2. Click "Edit Page" in the upper left-hand corner of the screen. This opens the edit toolbar.
  3. Click on "Contact List" in the edit toolbar (you may need to use the small blue arrows to toggle left and right on the bar).
      1. A screenshot of what the toolbar looks like.
  4. This opens a new window.
      1. A screenshot of the edit interface for Contact Information.
  5. To edit the first row of the Contact Information box, click the field at the bottom that starts with "Label".
  6. To edit all the other rows of the Contact Information box, click on the name in the little window at the top of the pop-up (next to the Move Up and Move Down buttons).
  7. Note that the Graduate School has some requirements for Contact Information boxes which can be found at this KB.
    1. Programs in the School of Medicine and Public Health (SMPH) are required to list their Grievance Advisor; do not delete this.
  8. Click "OK" when you are done to save the changes.

Deadlines

Guide is a catalog. Every semester, a new version is "published", taking the place of the preceding version. Edits are made in the new version of Guide to publish following academic year on June 1. This new version of Guide replaces the existing version. During the editing window, edits to directory information must be made in the existing (live) Guide and the new Guide that publishes on June 1.

Editing window for directory information
Editing Window How do I make changes?
November 1 to February 1 Next-Guide editing environment
February 2 to October 31 Contact Registrar's Office (guideeditor@office365.wisc.edu)

        See Also


        Keywords:
        guide, lumen, people, contact 
        Doc ID:
        121935
        Owned by:
        Lorena K. in Graduate School
        Created:
        2022-10-18
        Updated:
        2024-08-14
        Sites:
        Graduate School