e-Reimbursement - Funding errors when splitting expenses with UW Foundation funds

Approvers and Auditors may encounter funding errors when attempting to approve or save expense reports containing expenses charged against Foundation funds. This document explains why.

Background

It is sometimes necessary for an expense item to be charged (wholly or partially) against UW Foundation funds. An Approver or Auditor, can do this by changing the account code to 6240, as described at:

 http://bussvc.wisc.edu/howto/acct/HowtoAllocateExpensestotheUWFoundationine-Reimbursement.pdf.

Solution

When changing the account code to 6240, you should ensure that the rest of the funding string is valid. You must still provide all of the required funding information in addition to the account code 6240. Note: The funding string used in the same line as the 6240 account code will not be charged but it still needs to be valid. e-Reimbursement still verifies whether the funding string is correct for all expense lines. Approvers/Auditors will encounter edit errors when attempting to approve or save an expense report with invalid funding even if it is wholly or partially charged against Foundation funds.




Keywords:ATS TER automated travel system expense report entry foundation 6240 account code funding string funds edit check combo error combination   Doc ID:12513
Owner:Stefanie D.Group:DoIT Help Desk
Created:2009-10-27 19:00 CDTUpdated:2013-10-21 10:52 CDT
Sites:DoIT Help Desk
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