L&S Budget Build: Overview & Timeline

This page is an index of materials for the annual Budget Build process for L&S departments & programs. This page has been updated for fiscal year 2025.

May 2024 Update

The budget build information from the Compensation Administration Tool (CAT) has been loaded to HRS for FY25.

Please review the L&S Budget Office Guide for FY25 Payroll and contact the L&S Budget Office with questions:

Deadlines for fiscal year 2025 are archived below. 

Budget Build Due Dates - Fiscal Year 2025

Completed materials are uploaded to departmental Box folders: Budget Office Folder / Annual Budget Process / FY25 / Return Documents 

FY25 Budget Build Deadlines

Name & Link to Instructions

Funding String Examples


Due Date

L&S Budget Office Contact(s)

Supplies & Expenses and Student Hourly allocations

Most: 131-A48##06

Complete this document if changes are needed to the distributions for the Supplies & Expenses and Student Hourly allocations. If no changes are needed, the subcategories and their amounts from the previous year will continue.

Some departments may have more than one of these accounts. Complete one template per funding string that needs updating.

Note: Download the template from the KB; the template was not uploaded to Box.


Mary Beth Roberts

131 Programs


Complete one template per 131 program

  • Professional Masters
  • Professional Certificate
  • VISP


Mary Beth Roberts

131 Profit


Complete the template for the 131 profit account, which includes program profit, summer profit, and other 131 income.


Mary Beth Roberts

136 Programs

Most:136-A48##00 plus a project

136-A48#### without a project

Complete one template per 136 program.


James Hovland

Departmental Planning Spreadsheets (DPS)


The Departmental Planning Spreadsheet (DPS) shows personnel information and funding information for the upcoming fiscal year. It will include future-dated changes that were known to the L&S Budget Office as of late February.

Departments/Programs will review the DPS for accuracy and make updates as needed.

Distributed 3/4/24

Due 3/18/24

Mary Beth Roberts;
James Hovland;
Kesha Weber

Faculty HR Due Dates - Fiscal Year 2025

  • Please email L&S Faculty HR at least one week before the due date. Contact Ben Weisse unless otherwise noted in the table below.
  • Send materials to 105 South Hall.
  • For additional dates regarding tenure, please go to https://secfac.wisc.edu/tenure/
FY25 Due Dates
Item Due Due Date

Post-Tenure Review Summaries and Any Requests for Post-Tenure Review Salary Increases

Contact Dan Lawrence or Ben Weiss


Preferential Recommendations for Department Chair Selection. Note:  ALL departments/programs MUST complete this exercise annually

Contact Lori DeMeuse


Nominations for Chair Research Fellowships


Promotion Supplement Request form


Recommendations for Promotion from Associate to Full Professor (all divisions)


Recommendations for Promotion to Tenure for Probationary Faculty—Physical Sciences*


Recommendations for Promotion to Tenure for Probationary Faculty—Biological Sciences*


Probationary Faculty Reviews


Recommendations for Promotion to Tenure for Probationary Faculty—Social Sciences*


Recommendations for Promotion to Tenure for Probationary Faculty—Arts and Humanities*


Keywordsfund 131, 06 account, 131 funding, 131 program, 136 funding, Budget build, budget office, budget proposal, budget worksheet, Cost recovery, department planning spreadsheet, fiscal year 2025, form, 131, funding, FY25, memos, process, Professional Certificate, Professional Masters, request form, student help, student hourly, supplies & expenses, supplies & services, VISP, overview page, main overview budgetbuild,dps, CAT load to HRS, payroll funding   Doc ID135065
OwnerAmanda M.GroupL&S KB
Created2024-01-26 16:47:29Updated2024-05-20 14:38:33
SitesL&S KB
Feedback  0   0