WiscWeb CMS - Foundation Pages - Working with an External/Media Download Page

The External/Media Download Foundation Page allows you to make a link within the navigation menu that points to an external website or a file download on your own site. Although it exists as a Foundation Page, the External Page / Media Download will not show up as a published page on your site; it will simply provide a link within the navigation menu. You might, for example, provide a link to another University resource within your navigation menu.

Working with an External/Media Download Page

The External/Media Download Foundation Page allows you to make a link on the navigation bar that points to an external website or a file in your site's Assets. Although it exists in the CMS system as a Foundation Page, the External Link / Media Download will not show up as a published page on your site. Because of this the configuration pages for either link or media will not appear in the CMS system as do the rest of your site's pages. The process for an external link is quite straightforward--you simply need to have the URL for the external page to type or paste into the relevant field when you configure the link. A media object, however, may need more information (see below). Both can be used for documents, pdfs, audio files, etc. but the Media Download provides additional metadata files for a more descriptive link.

NOTE: Just as with images and documents, Media Download requires that media be in your site's Assets before they can be used. Also, the location of the media will always be in the same place, the Documents folder, in your Assets, no matter what they actually are. That is, it does not matter if the media for which you want to create a Media Download link is a PDF document, or a video file, or a sound recording, it must be in the Documents folder. If you do not put the media you want to use in the Documents folder in your site's Assets it will not show in the list of items you can select from for inclusion as a Media Download (see step 14 below). Odd, yes, but this is how the CMS systems works.

Implementing an External/Media Download page in SmartEdit

  1. Navigate to the page in your website beneath which you want the new page to be hierarchically (e.g. navigate to the Undergraduate page if you would like to add a page for that section). Click the Open Page red dot
    Open Page button
  2. Click the Page Info object at the top, center of the page:
    Page Info button
  3. Various red dot options are available to you on the Page Info display. Click the Subpages red dot
    Subpages button
  4. Click Create and Connect Page
    Create and Connect Page and other options
  5. Select either the External Link or Media Download Content Class.
    External Link Or Media Download
  6. The CMS system will return you to SmartEdit with Page Info still open. You should see in Subpages the External Link or Media Download you just created. Click on it.
    External Link After Creating
  7. The foundation page for the new link will appear. Click on the reddot to open it
    External Link After Creating
  8. The configuration page will appear. It is different for External Link and Media Download. Click on the reddot to open the configuration options:
    External Link After Opening
  9. Here is the screen for External Link
  10. Both Headline (which goes in the navigation/side bar of your site) and URL are required. You can specify position for the link as well:
    External Link After Configuration
  11. For Media Download you select that Content Class when you Create and Connect page:
    Externa lLink Or Media Download
  12. Provide the Headline:
    Media Download Headline
  13. Configure Media Download by clicking on the reddot for its page after you click on it in the Page Info Subpages section (Step 6 above). Here is the configuration screen for Media Download.
    Media Download Configuration Page
  14. As you can see, in the highlighted area above, there are quite a few more configurable options for Media than for a Link and some of them are required. This relates to the fact that it might be useful to provide this information so that the link contents can be included in Site metadata for searching and other Content Classes that can use this metadata. Click on the reddot to open the configuration form for Media Download page, then click on the Form reddot to open the page where this metadata can be entered (top of the form shown first):
    Media Download Configuration Form Top
    And the bottom of the form:
    Media Download Configuration Form Bottom
    The information to fill in these extra fields may be shown by the AssetManager when you click on the button to the right of the top-most "Media Download (required)" field (click on the item in the AssetManager--not its icon--to reveal metadata about the item on the right side of the AssetManager view).
    Selected Asset Information
  15. Once all fields for the link/download are complete, click OK and you will return to the ExternalLink/Media Download page. Click on the Home link at the top, or navigate to your site's Home page using whatever method you wish, and you'll see the results. Remember, these links are not to pages in your site:
    External Link Media Download On NavBar

And that's how you add an External Link or Media Download to your site's navigation bar (or side navigation).

Keywords:reddot red dot wiscwebcms wisc web wiscweb cms content management system opentext open text foundation pages external media download   Doc ID:13577
Owner:Matthew G.Group:WiscWeb CMS
Created:2010-03-08 19:00 CDTUpdated:2014-12-02 12:34 CDT
Sites:DoIT Help Desk, WiscWeb CMS
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