WiscWeb CMS - Administrator's Quick Start Guide

This document outlines the major Foundation Pages, Content Blocks, and Red Dot types which administrators are likely to encounter. It is intended to be a quick reference which supplements the more extensive documentation available in 13182.

Foundation Pages

Blank Web Page Event/Article Page Faculty/Staff Page External Link/Media Page

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Icon for a blank page

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Icon for an event/article page

Requires Event/Article Lists

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Icon for a faculty/staff page

Requires Faculty Lists

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Icon for an external/media download page

The following are quick-start directions for using each of these pages. Reference the "Foundation Pages and Blocks" packet for more detailed directions and screenshots.

Blank Web Page - Used for most new webpages across the site

  1. Navigate to a page within SmartEdit that you want to create a new subpage beneath.
  2. Click the "Open Page" red dot in the upper-left corner.
  3. In Page Info tab, click "Subpages" red dot.
  4. Create and Connect Page, then choose Blank Web Page give the new page a title.
  5. Navigate to your newly created page via the link in the Page Info bar along the top.
  6. Modify settings and populate the page with content.

Event/Article Page - Used for event pages and article pages

  1. On a page with an Event/Article List, click the "Open Block" red dot associated with the list.
  2. Click the "Add/Sort/Remove Articles" red dot.
  3. Create and Connect Page, then give the event or article a title.
  4. Navigate to your newly created page via the link within the Event/Article List.
  5. Modify settings and populate the page with content.

Faculty/Staff Page - Used for persons' profiles

  1. On a page with a Faculty List, click the list's "Open Block" red dot.
  2. Click the "Add/Remove/Sort List" red dot.
  3. Create and Connect Page, then enter the person's name and click OK.
  4. Find the page you just created:
    1. Click the Search button in the CMS's left-hand menu.
    2. Search via the Headline field for the person's name who you created the page for.
    3. After clicking Start, click the link to the person's page.
  5. Modify settings and populate the page with content.

External Link / Media Page - Used to provide external links or links to file downloads within the main navigation of the site

  1. Follow the directions above for creating a new Blank Web Page, except choose External Link / Media Page in step 4.
  2. Navigate to your newly created page via the main navigation menu.
  3. Click the "Open Page" red dot.
  4. Click "Page Type" red dot and select which type of link this page will provide: External Link or Media download.
  5. Populate link to URL or to a file within the CMS.

Content Blocks

Article Block Announcement Box Collapsible Panel Event/Article List

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Article Block icon

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Announcement Box icon

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Collapsible Panel icon

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Event/Article List icon

Faculty List List of Subpages Photo with Caption Site Map

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Faculty List icon

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List of Subpages icon

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Photo with Caption icon

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Site Map icon

Internal Pages List External Pages List

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Internal Pages List icon

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External Pages List icon

Creating Content Blocks

The following are quick-start directions for creating any of these content blocks. Reference the "Foundation Pages and Blocks" packet for more detailed directions and screenshots.

  1. On a page in SmartEdit, click "Open Page" red dot.
  2. Click "Add/Sort/Remove" red dot in a column of the page.
  3. Create and Connect Page, then select which content block you would like to create
  4. Give the new block a title.

Working with Content Blocks

The following are quick-start directions for using these content blocks. Again, reference the "Foundation Pages and Blocks" packet for more detailed directions and screenshots.

Article Block - Used for basic text, images, links, etc. throughout the site

  1. Click the "Open Block" red dot.
  2. To modify block options, click the "F" red dot in the black bar that appears.
  3. Change the title by clicking the red dot next to the title of the block.
  4. Click the "Edit Intro" red dot to provide teaser / introductory text for the block.
  5. Click the "Edit Article" red dot to populate the main text, images, and links for this block.

Announcement Box - Used to provide a box highlighting an announcement

  1. Click the "Open Block" red dot.
  2. Click the first red dot to modify the title of the box.
  3. Click the second red dot to modify the main text, images, and links, for this block.

Collapsible Panel - Used to provide clickable text that shows more, associated text (e.g. for FAQ's)

  1. Click the "Open Block" red dot.
  2. Click the red dot to edit the main text (commonly a FAQ) for this panel.
  3. Click the main text to reveal the panel's secondary text (commonly an answer), and click its red dot to edit the secondary text.

Event/Article List - Used to provide a listing of events or articles and some of their details

  1. Click the "Open Block" red dot.
  2. To modify block options, click the "F" red dot in the black bar that appears.

Faculty List - Used to provide a listing of persons with some of their details.

  1. Click the "Open Block" red dot.
  2. To modify block options, click the "F" red dot in the black bar that appears.

List of Subpages - Used to list all of the immediate subpages of the current page

  1. Click the "Open Block" red dot.
  2. Click the "Show Title" red dot to set whether you want the title to show or not.
  3. Change the title by clicking the red dot next to the title of the block.
  4. Click the third red dot to provide teaser / introductory text for the block.

Photo with Caption - Used to insert a photo when it also requires a caption to be beneath it (otherwise, can also insert non-captioned images with the Article Block)

  1. Click the "Open Block" red dot.
  2. Click the "Alignment" red dot to set whether you want the block to the left or right.
  3. Click the "Edit Photo" red dot to select the picture to use and to add/modify descriptive "alt" text for the image (helpful for users with screen readers and a requirement for the University).
Site Map - Used to provide a hierarchical display of the site's pages with links. No settings exist for the Site Map block once you create it.

Internal Pages List - Used to provide links to internal pages.

  1. Click the "Edit Block" red dot.
  2. Click "Add/Remove/Sort Items" red dot.
  3. Connect Existing Page, and then enter into the Headline field the name of the page you want to appear in the list.
  4. After clicking Start, click the link to the page.
  5. Repeat steps 2-4 for other pages that you want to add to the list.

External Pages - Used to provide links to other websites

  1. Click the "Edit Block" red dot.
  2. To insert a new link, click a red dot that has an underscore within it.
  3. In new window, click to Expand Dynamic Link.
  4. Choose the number of new links, where to place them, and the naming scheme.
  5. Click red dot next to the newly created links.
  6. Click to Assign URL, then enter the full URL to the website.

Site Red Dot Types

Icon Name Purpose of Red Dot
OpenPage red dot OpenPage Click the OpenPage red dot to open a page for editing. You now have access to all other elements on this page that you are authorized to edit.
ClosePage red dot ClosePage The ClosePage red dot will be displayed instead of the OpenPage red dot after a page has been opened for editing. By using it, you close the editing mode of the page, and at the same time save any alterations.
Edit red dot Edit Click the Edit red dot to open an element in editing mode. Elements are Images, Media elements or Text.
Link red dot Link Click the Link red dot to edit the link properties of an element.
MultiLink red dot MultiLink Click the MultiLink red dot to edit the multilink properties of a Container or List element. Depending on your authorization, you can rearrange, add, or delete the pages of a Container or List element. Multilink elements are required to enable linking of several pages.
Locked red dot Locked Page The LockedPage red dot will also be displayed if you are not authorized to edit a page. The LockedPage red dot will also be displayed if a page is being edited by another user. When the cursor is moved over the LockedPage red dot, the editing user name will be displayed. The page is locked while the respective user is editing the page. If the page has been saved as draft by another user, no user name will be displayed.
Release red dot Release The Release red dot is displayed on pages that still need to be released from an authorized user.
Mandatory red dot Mandatory The Mandatory red dot is displayed when elements have to be filled with content. This element must be edited.



Keywords:modifying existing content wiscweb cms wisc web content management system smartedit foundation pages quick start introduction quickstart guide content blocks blank event article faculty staff administrator administration   Doc ID:13614
Owner:Ryan H.Group:WiscWeb CMS
Created:2010-03-10 19:00 CDTUpdated:2014-12-02 12:34 CDT
Sites:DoIT Help Desk, WiscWeb CMS
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