Identity Finder (Win) - Using a Profile Password

This document describes the benefits and options of using a profile password for Identity Finder for Windows. All documentation was performed with Identity Finder version All data shown is false.

Identity Finder for Windows allows the use of passwords to secure files and scan results. On the Windows client, a single profile password can be used to secure results and sensitive items

This document contains the following topics:

Why is a profile password needed?
When Identity Finder for Windows is first launched, it asks for a password to create a user profile. While this can be skipped by clicking the Skip button, using a profile password provides numerous benefits and using one is strongly recommended.

These benefits include:

  • Saving all user specified settings
  • Using a single password to secure files and scan results
  • Securely saving information entered into lists (OnlyFind, IgnoreList, etc)
  • Your profile will be encrypted and password protected
If you choose to not use a profile password, you fill be forced to use Identity Finder's Guest Profile. While this profile has access to all of Identity Finder's features, you will have to supply a password each time you want to secure a file or scan result. Any settings and changes to the lists you specify will not be saved when Identity Finder closes.

It is much easier to remember a single strong profile password to secure results and files than keeping track of passwords for individual files.

Note: It is important to use a strong profile password. See the article NetID Password Criteria and Requirements for what constitutes a strong password.

What should you do if you forget a profile password?
The profile password is not stored anyware, so if it is lost all access to data secured with the password is lost. This includes secured files as well as various settings and lists you have specified.

If you have lost your profile password, you will have to delete your profile using Identity Finder and create a new one. You can delete it using Identity Finder or by deleting the profile file.

To use Identity Finder to delete your profile:
  1. Launch Identity Finder.
  2. Click Skip when Identity Finder opens.

  3. Click OK in the dialog box that appears.

  4. Click the  Open Advanced Interface button, and click Yes in the dialog box that opens.
  5. From the Main Identity Finder Window click the Configuration Tab and then click the Settings button.

  6. Make sure the Profile tab is selected, then click the Delete button on the page.

  7. Click Yes on the dialog box that appears to confirm and then click OK.

  8. Your profile is now deleted and Identity Finder will ask for a password to create a new profile when it is restarted.

  9. To delete a profile manually, delete the file listed in the directory below that corresponds to your operating system where USER is replaced with your computer login name. Identity Finder will prompt you for a new password to create a new profile when it is launched.

    XP/2003: C:\Documents and Settings\USER\Local Settings\Application Data\Identity Finder\identityinfo.dat

    Vista/7/8/2008+: C:\Users\USER\AppData\Local\Identity Finder\identityinfo.dat

    For additional information on losing a profile password, visit Reset Profile Password.
What if you do not want a profile password?
Using is profile password is not required. It is an optional feature.

If you do not want to use a profile password, click the Skip button whenever you launch Identity Finder. This opens Identity Finder using the Guest Profile. Almost every feature of Identity Finder is available in the Guest Profile. However, settings are not saved, changes to the lists are not saved, and results and files will need individual passwords to secure them.

Keywords:idf pii identity finder data discovery password windows   Doc ID:14145
Owner:Allen M.Group:Office of Campus Information Security
Created:2010-06-02 18:00 CSTUpdated:2014-11-18 11:48 CST
Sites:DoIT Help Desk, Office of Campus Information Security
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