Term Roll

In preparation for the start of a new curricular build, Curricular Services runs a process called term roll. Term roll copies forward all active (not canceled) classes and vital class information from the previous like-term, e.g., from the most recent fall term to the upcoming fall term. Following this process, a series of audits are run to validate and clean up term rolled class data prior to the start of Initial or Summer Call.

Note: A similar process called course roll is run regularly throughout the curricular build to copy down governance-approved changes that will be effective in the upcoming term from the course catalog to the schedule of classes.

The purpose of term roll is to provide curricular representatives a starting point to work from when building the schedule of classes for their subject(s). Though term roll copies forward several key pieces of class data, it does not copy forward everything. Therefore, it is essential to verify all information on active courses each term and to make edits as needed during the curricular build.

Class Data and Term Roll

Term roll keeps:

• All active (not canceled) sections/courses*
• Session code, section number, associated class number, and instruction mode
• Day/time meeting pattern details
• Non-General Assignment (GA) classroom assignments
• Combined sections
• Requested room capacity, enrollment capacity, and wait list capacity
• Final exam flag settings
• Variable credit min/max values
• Honors designations
• Section-level class requisites
• All canceled IND sections that have an instructor listed

Term roll converts:

• GA classroom assignments to the 0000 GA RM facility ID

Term roll deletes:

• All canceled sections/courses (except canceled INDs with an instructor; canceled INDs without an instructor will not be rolled forward)
• Instructor assignments (except on all IND sections and MEDS-career FLD sections)
• Class attributes
• Requested room characteristics
• Class notes

*Class sections can only be rolled forward if the session they were scheduled in in the last like-term exists in SIS for the upcoming term. For a variety of reasons, not every session code used in the last like-term is pre-built in the upcoming term. Curricular reps must submit a New Session Code Request Form (opens in a new tab) when there is no pre-built session code in SIS that aligns with a class's planned dates of instruction for that term.