ICTR OnCore Training Opportunities
UW ICTR offers regular training on the use of OnCore, our centralized clinical research management software. This document explains how to obtain access and training for the system, and includes a calendar of upcoming training sessions.
General Training Information
Currently, OnCore staff offer six training sessions, each covering a different part of the system. Every four to six weeks, a full round of these training schedules is provided over the course of a week. These training sessions are open to all current users and all prospective new users. For a description of each session and the next scheduled training, please see below.
Access for New Users
It is requested that all new staff complete the OnCore New User Access Request Form before the training. This will allow OnCore staff to initiate the approval process, track the new staff member's training progress, and recommend the appropriate sessions based on their usage requirements. The new user access form can be found here: Request Access to ICTR OnCore.
Schedule of Training Sessions
Below are listed all upcoming training sessions. Please review these session offerings at the links below and use the link provided for each course to register via the OHRD website. If you have urgent need for training on one or more parts of OnCore, are unable to attend these sessions, or have any questions regarding which course you should register for please email the ICTR OnCore support staff at firstname.lastname@example.org.
|Protocol Coordinator/Regulatory Staff Training||Upcoming Session(s)|
|This training covers basic protocol setup in OnCore, including inputting general information about the protocol, participating institutions, and staff.
This session also covers submitting, documenting and tracking required regulatory information in OnCore; specifically, IRB/DMC reviews and protocol staff HSP/HIPAA certifications.
This session also covers the workflow needed to move a new protocol through SMPH review and study registration.
|Budget Development, Part 1: Calendar Development||Upcoming Session(s)|
|This session covers the creation of the protocol calendar (specification) in OnCore, including the schedule of visits and procedures conducted at those visits. It is a prerequisite for Budget Development, Part 2, and runs about 2 1/2 hours.|
|Budget Development, Part 2: Budget Development and Negotiation||Upcoming Session(s)|
|This session covers the configuration of all required financial parameters, identifying cost centers, and standard of care vs. research procedures. Also discuss using OnCore to prospectively create or verify a research study budget.|
|This optional session covers all the configuration needed to use OnCore for invoicing external sponsors, including the automatic generation of invoicable charges based on subject visits, and the use of OnCore for tracking payments and reconciling the research budget.|
|Study Coordinator Training||Upcoming Session(s)|
|This session covers registering subjects, scheduling and conducting research visits, verifying procedures conducted, data entry into electronic case report forms (when applicable) and maintaining up-to-date records of subject accrual. This training takes 2 1/2 hours.|
Questions or Clarifications Needed Regarding ICTR OnCore Training
Please Contact ICTR OnCore Support for more information.