ICTR OnCore Training Opportunities

UW ICTR requires training for users to gain access to OnCore, our centralized clinical trial management software. This page explains how to obtain access and describes training required for using the system.

General Training Information

OnCore staff offer several training sessions, each covering a different part of the system. Every six weeks, a full round of these training schedules is provided over the course of 2 weeks. These training sessions are open to all current users and all prospective new users. See below for a description of each session and the next scheduled training.

Access for New Users

All new staff, please complete the OnCore New User Access Request Form before the training. This allows OnCore staff to:

The new user access form can be found here: Request Access to ICTR OnCore.

Schedule of Training Sessions

Below are descriptions of training sessions. Please review these session offerings at the links below and use the link provided for each course to register via the OHRD website.

If you have urgent need for training on one or more parts of OnCore, are unable to attend these sessions, or have any questions regarding which course you should register for please email the ICTR OnCore support staff at ictroncore@ictr.wisc.edu.

Protocol Coordinator / Regulatory Training Upcoming Session(s) Time Link to Register
In this course you will learn:
  • basic protocol setup in OnCore
    • inputting general protocol information
    • documenting necessary regulatory information

  • the steps needed to move a new protocol through SMPH Review and Study Registration process to open the protocol to accrual
Wed, Feb 26, 2020

Wed, Apr 8, 2020
9:00 AM - 12:00 PM

9:00 AM - 12:00 PM
Enroll in 02/26 session

Enroll in 04/08 session


Financial Coordinator Training Upcoming Session(s) Time Link to Register
In this course you will learn to:
  • create a protocol calendar (specification) in OnCore
    • schedule visits
    • assign procedures

  • configure financial parameters
    • identify cost centers
    • identify standard of care vs. research procedures

  • create or verify a research study budget using OnCore
Thu, Feb 27, 2020

Thu, Apr 9, 2020
9:00 AM - 12:30 PM

9:00 AM - 12:30 PM
Enroll in 02/27 session

Enroll in 04/09 session


Study Coordinator Training Upcoming Session(s) Time Link to Register
In this course you will learn how to use OnCore to:
  • register subjects
  • schedule and document visits
  • verify procedures conducted
  • submit billing slips
    • ensure correct billing of research procedures
Wed, Mar 4, 2020

Tue, Apr 14, 2020
9:00 AM - 12:00 PM

9:00 AM - 12:00 PM
Enroll in 03/04 session

Enroll in 04/14 session


Invoicing & Milestones Training Upcoming Session(s) Time Link to Register
Prerequisite: OnCore Financials Training
In this optional course you will learn how to use OnCore to:
  • invoice external sponsors
  • automatically generate invoiceable charges based on subject visits
  • track payments
  • reconcile the research budget
Thu, Mar 5, 2020

Fri, Apr 17, 2020
12:00 PM - 2:00 PM

10:00 AM - 12:00 PM
Enroll in 03/05 session

Enroll in 04/17 session


Questions or Clarifications Needed Regarding ICTR OnCore Training

Please OnCore: Contact ICTR OnCore Support for more information.

Below is a listing of future training dates.

May/June 2020 Training

Class Date Time
Protocol Coordinator & Regulatory Training Wednesday, May 27 9:00am-12:00pm
Financial Coordinator Training Thursday, May 28 9:00am-12:30pm
Study Coordinator Training Wednesday, June 3 9:00am-12:00pm
Invoice Training Thursday, June 4 9:00am-11:00am