ICTR OnCore Training Opportunities

UW ICTR requires training for users to gain access to OnCore, our centralized clinical trial management software. This page explains how to obtain access and describes training required for using the system.

General Training Information

Training for non-oncology OnCore users is now available in self-paced courses on UW's learning management system, Canvas, by invitation. These training sessions are open to all current users and all prospective new users. See below for a description of each session and the training request process.

Training Access for New Users

All new staff, please complete the OnCore New User Access Request Form: Request Access to ICTR OnCore.

This allows OnCore staff to:

initiate the approval process,
track your training progress,
and recommend the appropriate sessions based on your usage requirements.

Request Access to ICTR OnCore.

Training Access for Current OnCore Users

All current non-oncology (ICTR) OnCore users are welcome to take the Intro to OnCore course or the role-based training courses as review or to add to current roles. See the Courses section below for a description of each course.

If interested, please visit our OnCore Support Help Desk Portal and submit a request. Include your name and course(s) requested. If the request is for a new role, please also include your supervisor's name.

Schedule of Training Sessions

The Canvas course offerings are self-paced and are available by invitation (meaning OnCore staff trigger an invitation when you request a course rather than being able to self-enroll directly through Canvas).
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If you have questions about training, the independent exercises, or any OnCore questions, you are welcome to drop in during ICTR OnCore virtual office hours via Zoom.

Upcoming Office hours:

Thursday 1:00PM - 2:00PM	Friday 10:30AM - 11:30AM
	September 3
September 9	September 17
September 23

To attend office hours, register at https://uwmadison.zoom.us/meeting/register/tJEtde-uqj4pGdLUPiCVwjoQY6w9OdvQDH_H
After registering, you will receive an email with a link to the Zoom session.

Links will be available through the time of each session, and the list of dates will be updated periodically.

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If you have any questions regarding the training courses, please visit our OnCore Support Help Desk portal.

Course Offerings

All new users will be invited to complete an Introduction to OnCore course in Canvas.
- Current users are welcome to request and take the Intro course as well!
The remaining courses will be assigned to new or current users as needed/requested.

Course Title	Material Covered
Introduction to ICTR OnCore	How ICTR OnCore is used at UW-Madison How to navigate OnCore Additional information about OnCore resources
OnCore Protocol and Regulatory Coordinator Training	Basic protocol setup in OnCore inputting general protocol information documenting necessary regulatory information Steps needed to move a new protocol through SMPH Review and Study Registration process to open the protocol to accrual
OnCore Financial Coordinator Training	Create a protocol calendar (specification) in OnCore schedule visits assign procedures Configure basic financial parameters identify cost centers identify standard of care vs. research procedures Create or verify a research study budget using OnCore
OnCore Study Coordinator Training	Register subjects Schedule and document visits Verify procedures conducted Submit billing slips ensure correct billing of research procedures
Invoicing & Milestones Training	Additional information is available for study teams who would like to use OnCore to invoice external sponsors, automatically generate invoiceable charges based on subject visits, track payments, and reconcile the research budget. Users must have Financials training and access in order to utilize these features. Please visit our OnCore Support Help Desk portal to inquire about training options.

Questions or Clarifications Needed Regarding ICTR OnCore Training?

Please visit the OnCore Support Help Desk portal if you have other questions.

Consider visiting us during virtual Office Hours by registering at https://uwmadison.zoom.us/meeting/register/tJEtde-uqj4pGdLUPiCVwjoQY6w9OdvQDH_H