ICTR OnCore Training Opportunities

UW ICTR requires training for users to gain access to OnCore, our centralized clinical trial management software. This page explains how to obtain access and describes training required for using the system.

General Training Information

Training for non-oncology OnCore users is now available in self-paced courses on UW's learning management system, Canvas, by invitation. These training sessions are open to all current users and all prospective new users. See below for a description of each session and the training request process.

Training Access for New Users

All new staff, please complete the OnCore New User Access Request Form. Request Access to ICTR OnCore.

This allows OnCore staff to:

initiate the approval process,
track your training progress,
and recommend the appropriate sessions based on your usage requirements.

Request Access to ICTR OnCore.

Training Access for Current OnCore Users

All current non-oncology (ICTR) OnCore users are welcome to take the Intro to OnCore course or the role-based training courses as review. See the Courses section below for a description of each course.

If interested, please email your request to ictroncore@ictr.wisc.edu with your name and course(s) requested.

Schedule of Training Sessions

The Canvas course offerings are self-paced and are available by invitation (meaning OnCore staff trigger an invitation when you request a course rather than being able to self-enroll directly through Canvas).
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If you have questions about training, the independent exercises, or any OnCore questions, you are welcome to drop in during ICTR OnCore virtual office hours via Zoom.

Upcoming Office hours:

Thursday 1:00PM - 2:00PM	Friday 10:30AM - 11:30AM
March 25	April 2
April 8	April 16
April 22	April 30
May 6	May 14
May 20	May 28

To attend office hours, register at https://uwmadison.zoom.us/meeting/register/tJEtde-uqj4pGdLUPiCVwjoQY6w9OdvQDH_H
After registering, you will receive an email with a link to the Zoom session.

Links will be available through the time of each session, and the list of dates will be updated periodically.

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If you have any questions regarding the training courses, please email the ICTR OnCore support staff at ictroncore@ictr.wisc.edu.

Course Offerings

All new users will be invited to complete an Introduction to OnCore course in Canvas.
- Current users are welcome to request and take the Intro course as well!
The remaining courses will be assigned to new or current users as needed/requested.

Course Title	Material Covered
Introduction to ICTR OnCore	How ICTR OnCore is used at UW-Madison How to navigate OnCore Additional information about OnCore resources
OnCore Protocol and Regulatory Coordinator Training	Basic protocol setup in OnCore inputting general protocol information documenting necessary regulatory information Steps needed to move a new protocol through SMPH Review and Study Registration process to open the protocol to accrual
OnCore Financial Coordinator Training	Create a protocol calendar (specification) in OnCore schedule visits assign procedures Configure basic financial parameters identify cost centers identify standard of care vs. research procedures Create or verify a research study budget using OnCore
OnCore Study Coordinator Training	Register subjects Schedule and document visits Verify procedures conducted Submit billing slips ensure correct billing of research procedures
Invoicing & Milestones Training	Additional information is available for study teams who would like to use OnCore to invoice external sponsors, automatically generate invoiceable charges based on subject visits, track payments, and reconcile the research budget. Users must have Financials training and access in order to utilize these features. Please contact ICTR OnCore Support for training options.

Questions or Clarifications Needed Regarding ICTR OnCore Training?

Please contact ICTR OnCore Support for more information.

Consider visiting us during virtual Office Hours by registering at https://uwmadison.zoom.us/meeting/register/tJEtde-uqj4pGdLUPiCVwjoQY6w9OdvQDH_H