WiscWeb CMS - Publishing Part 1: Submitting Changes to Workflow

Publishing is a two step process in most projects. The first part is taking a page that has been edited and submitting it to workflow. This document walks you through that process.

What is a workflow?

All projects have a workflow. A workflow determines how a page goes from draft to published. Using the process documented below, you will take a page that has been edited and is in a draft status, and end up with a page that is ready to be published. Administrators can then publish the page using either:

Some projects have a complex workflow that involves a second approval step by an administrator. If you don't know whether your project has this process, talk to one of your project administrators.

Submitting a Draft Page to Workflow

Once you have updated the content on a new or existing CMS page, you will need to submit the content to workflow.

  1. In the Navigation Menu, click on the Tasks tab. Make sure you navigate in the left-hand menu to My Pages > Pages Saved as Draft > English.

    Click Tasks.

    The tasks page is divided up into three main sections:

    • Structural Area: The structural area lists the various tasks that might exist. Most often, you will be interested in Pages Saved as Draft
    • List Area: Lists all the Pages associated with the task selected in the Structural Area
    • Work Area: The Work Area allows you to make final changes before submitting Pages to workflow. It is the same as SmartEdit's Work Area


  2. Pages you edited and are still in draft status will appear in the List Area. Select the pages you want to submit to workflow by clicking on the checkbox next to the page. If you want to select all pages, right-click on a page and choose Select All.

  3. To submit your content to workflow, select Submit to Workflow.


  4. The page you selected should no longer appear in the list. They are ready to publish. The final step to publish the pages can be accomplished using either:

Keywords: workflow work flow submit submitting changes administrator admin publish release tasks tab   Doc ID:15015
Owner:Matthew G.Group:WiscWeb CMS
Created:2010-08-29 19:00 CDTUpdated:2015-10-22 08:59 CDT
Sites:DoIT Help Desk, WiscWeb CMS
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