SIS/Student Groups - Student Groups Overview

logo

A student group offers a way to assign group membership to a student for a something that is not otherwise available in SIS. For example, a student’s residence hall information is not naturally available in SIS, but certain classes may be open only to students who live in a specific residence hall. For the enrollment system to recognize a student as a resident of Witte Hall, they need to be placed in the “WITT” student group. This document explains some overview information related to student groups. In addition to enrollment requisites, student groups can be useful for processes such as billing, scholarship or Honors program membership, and student athlete identification. A student can be assigned to as many student groups as needed.


Sample Student Group Codes

The student group codes you have access to will be found in the SIS Student Groups Look Up list on the Student Groups page. These codes will be assigned based on what was submitted with your security authorization request and will not be visible until after you've completed the appropriate training and have received notice that the your security to edit student groups has been added.

Examples of student group codes are listed below: 
Student Group  Description 
CAE Center for Academic Excellence
CRC Chadbourne Residents
C109 Chem 109 authorizations 
M210 Math 210 authorizations 
PEOP PEOPLE Program

Security Note: You will be able to view ALL student groups attached to a student. You will only be able to add, change, and/or remove/inactivate students within student groups to which you have security.

Auto Delete Note: Every March and October, the Office of the Registrar purges/deletes students from the enrollment-related student groups. The Registrar’s office sends out a warning email to Student Group ‘owners’ indicating that all students will be deleted from specified enrollment-related student groups. If you do not want an enrollment-related student group purged, reply back by the date specified in their email.


Student Group Flow Chart

  1. Office of the Registrar makes the Student Group
  2. You get access to your Student Group
  3. You assign students to your Student Group
  4. View Student Groups by Student
    1. Run or Create Reports
    2. Use to Enforce Enrollment
      1. Request Requirement Group (Requisite) to be made
      2. Request Requirement Group to be attached to Course or Sections
    3. Tip: (if you have access) To view what requisites are enforced on a course section, navigate to : > Curriculum Management > Schedule of Classes > Adjust Class Association




Keywords:sis student groups training manual access update inactivate active add delete remove   Doc ID:1560
Owner:Ellen C.Group:Office of the Registrar
Created:2002-07-09 18:00 CSTUpdated:2022-07-11 09:19 CST
Sites:Office of the Registrar
Feedback:  0   0