TL - Compensatory Time Payout upon Termination

GENERAL DESCRIPTION:

This procedure provides steps to process a terminating employee's compensatory time payout.

PROCESS CONSIDERATIONS:
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PROCEDURE STEPS:

Determine whether the terminating employee has a Compensatory Time balance. You may check Comp Time balances in Time and Labor or in the timesheet.

Checking Comp Time Balance in Time and Labor

1. To check a terminating employee's Comp Time balance, navigate to Time and Labor > View Time > Compensatory Time. You are taken to the Compensatory Time page.

Compensatory Time Page


2. Enter the employee ID (EmplID) or Last Name/First Name. For an overview of employee search options, please refer to user procedure TL - Employee Search Options.

3. Click Get Employees.

4. Click the employee name hyperlink in the Employees For table.

Select Employee

5. You are taken to the Compensatory Time record. In the Comp Time Balance Summary, the employee's Comp Time balance will show in the Balance at Beginning of Today hours.

Compensatory Time Balance


Note the Comp Time balance. This will be used in a subsequent step.

6. Return to the Main Menu.


Checking the Comp Time Balance in the Timesheet

1. Navigate to the timesheet via Manager Self Service > Time Management > Report Time > Timesheet.

2. Enter the employee's employee ID (Empl ID) or Last Name/First Name. For an overview of employee search options, please refer to user procedure, TL - Employee Search Options.

3. In the Date field, select the employee's last active date of employment.

4. Click Get Employees. Click the employee's name hyperlink in the Employee table.

Select Employee

5. You are taken to the timesheet.  In the View By drop-down, select Week. In the Date field, choose the start date for the week of the employee's last day of work. After entering the date, click Refresh.

Change View By to Week

Change Date

Refresh

6. Within the timesheet, click on the Leave / Compensatory Time tab.

Leave/Compensatory Time Tab

7. The balance table opens. The Comp Time balance shows as Comp Time – UW Comp.

Compensatory Time Balance



Entering Comp Time Payout in the Timesheet

1. On the date/line that is the employee's last active date of employment, scroll to the far right of the timesheet and click the Plus Button button to add a new row.

Add a row

2.. From the Time Reporting Code drop-down list, choose TRC TRMCT.  Enter the balance for payout in the Quantity field.

Select TRMCT TRC

5. After all time is entered, click Submit to save the time entry.


ADDITIONAL RESOURCES:

Related KBs:

Related Links:
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    Keywords:compensatory time comp payout terminating employee comp time balance term termination pay out   Doc ID:15619
    Owner:Wendy G.Group:Human Resource System (HRS)
    Created:2010-11-16 18:00 CSTUpdated:2017-02-22 19:36 CST
    Sites:Human Resource System (HRS)
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