HR - Add or Maintain a Person of Interest (POI)

GENERAL DESCRIPTION:

This document describes adding a Person of Interest (POI) to HRS. A Person of Interest record is used for individuals who have an affiliation with a UW Campus but are not considered employees, are not paid, and do not need reimbursement of expenses by the institution. These may include consultants, emeritus faculty, Non-UW Time Approvers for Time and Labor (T&L), Non-UW Interviewers, or other individuals requiring an affiliation with a UW institution other than employer-employee.

PROCESS CONSIDERATIONS:



PROCEDURE STEPS:

Add a POI:

  1. Navigate to Workforce Administration > Personal Information > Add a Person. “NEW” appears in the Person ID field. 

  2. If a Person ID was found in EPM, change “NEW” in the Person ID field to the Empl ID found in EPM. The HRS system will assign the Person ID number as the Employee ID. Click Add Person.

  3. It is likely that minimal information related to the person will be available and/or required. Most fields are not to be completed. However, the following fields are required for Person Hub:

  4. In the Name section, Effective Date is the current date. Click Add Name

  5. Enter the applicable information for First Name, Middle Name and Last Name
      - If the person has only one name, enter that name into Last Name and enter "FNU" into First Name.  "FNU" is commonly accepted to stand for First Name Unknown.

  6. Click Refresh Name.

  7. Click OK.

  8. Enter the Date of Birth into the field.

  9. Enter the Gender from the drop down menu.

  10. Enter the National ID, if available (this is preferred for Person Hub)

  11. AddaPOI Mainscreen 2
  12. On the Contact Information tab, enter any available information, such as the Email Address

  13. On the Regional tab, do not enter information into any fields.

  14. Click the Organizational Relationships tab.

  15. On the Organizational Relationships tab, check the Person of Interest box.

  16. Select the POI type from the new drop-down field that appears. (For TAM/Recruiting related functions, select Non-UW Interviewer for the Person of Interest Type.)

  17. Click Add Relationship.

  18. 9.2 Add relationship

  19. Read and correct (if appropriate) any error messages that appear. It may be appropriate to ignore some error messages (e.g., missing SSN).

  20. To identify the POI's affiliation, it is important to select Department from the Security Access Type drop down list.

  21. Enter SHARE for Value 1.

  22. Enter a valid active Department (UDDS) for this POI affiliation in the Value 2 field.

  23. Click OK.

  24. Enable security picture
  25. Click Save.



Inactivate a POI:

  1. Navigate to:  Workforce Administration > Personal Information > Organizational Relationships > Maintain POI Relationship.

  2. Enter ID# or POI Name.

  3. Click Search.

  4. Click the plus button in the Person of Interest History (lower) section. 

  5. Enter Effective Date the POI will be Inactive.

  6. Enter an 'I' in the Status field.  'I' = inactive; 'A' = active.

  7. Click Save.

  8. Add a row


ADDITIONAL RESOURCES:

Related KBs:

Related Links:
    • N/A



    Keywords:Person of Interest POI Relationship with Institution Emeritus Interviewer POI23 TAM support   Doc ID:15636
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2010-11-19 19:00 CDTUpdated:2017-08-29 13:43 CDT
    Sites:DoIT Help Desk, Human Resource System (HRS)
    Feedback:  1   1