University of Wisconsin KnowledgeBase

HR - Profile Management

PROCESS CONSIDERATIONS:

• Always use the "Add New Degrees" link when adding new degrees
• Never use the Plus Sign "+" insert a new row feature from within an existing Degree - This invokes known Oracle Bug and is not best practice
• The faculty sabbatical section is limited to Empl Class FA.
• For other items related to faculty sabbatical, see HR - Faculty Sabbatical

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PROCEDURE STEPS:

To Add a Person Profile and Degree Data:

1. Navigate to Workforce Development > Profile Management > Profiles > Person Profiles.

2. Click Add a New Value tab.

3. Click the Add button.

4. Enter the EmplID.

5. Enter “Person” in Profile Type.

6. Click on the Education tab.

   

7. Click on the Add New Degrees link.

1. Enter the required degree information, including the Date Acquired, Degree, Major Code, Country, State, School Code, Minor Code (if applicable), . Use the Look-Up next to School Code to identify the School Code from the Description or State. There are additional optional fields, and the user can decide which additional fields to populate.

2. Check the Graduated checkbox.

3. If the employee holds additional degrees, click the Apply and Add Another link and repeat steps 9 and 10 above. If not,

4. Click OK.




5. Click Save.

Warning!!!

To Add a Person Profile and Faculty Sabbatical Data:

1. Obtain the Faculty Sabbatical information for the employee.

2. Navigate to Workforce Development > Profile Management > Profiles > Person Profiles.

3. Click Add a New Value tab.

4. Click the Add button.

5. Enter the EmplID.

6. Enter “Person” in Profile Type.

7. Click on the Faculty Sabbatical link.




8. Under the Special Projects section, click the + Add New Special Projects link.

   

9. Enter the Sabbatical %, Begin Date, and End Date of the faculty sabbatical.

10. **Leave Department SetID set to 'SHARE'.**

11. Enter Department.

    

12. Click Save.

To Add Additional Degree or Faculty Sabbatical Information when the Person Profile Already Exists:

1. Obtain the Education or Faculty Sabbatical information for the employee. Find and make note of the Empl Id.

2. Navigate to Workforce Development > Profile Management > Profiles > Person Profiles.

3. Click Find an Existing Value.

4. Enter Empl ID.

5. Click Search.

6. Verify the display is for the Education or Faculty Sabbatical link, as appropriate, or click on the correct link.

7. Continue with Step 7 under section A (Education) or B (Faculty Sabbatical) above.

   Note: To view details about existing Faculty Sabbaticals, click on the percentage (ex: 65%) under the Faculty Sabbatical link.

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ADDITIONAL RESOURCES:

Related KBs:

• HR - Faculty Sabbatical 
• HR - Change Position Data 
  
• PY - Enter Additional Pay 

Related Links:

• N/A