Entering Person Profile Management in HRS
Overview
This procedure provides instruction on how to set up an employees Person Profile and to enter Education and Faculty Sabbatical content information.Process Considerations:
- Always use the Add New Degrees link when adding new degree content item to the Education Content Type.
- Never use the Plus Sign "+" to insert a new row from within an existing Degree; this invokes known Oracle Bug and is not best practice.
- The Faculty Sabbatical content section is limited to Empl Class FA.
- For other items related to faculty sabbatical, see Entering a Faculty Sabbatical in HRS
Instructions for Adding a Person Profile and Educational Degree Data
- HRS Navigation: Workforce Development > Profile Management > Profiles > Person Profiles
- Click the Add a New Value tab.
- Click the Add button.
- Enter the EmplID.
- Enter “Person” in Profile Type.
- Click the Education content tab.
- Click the Add New Degrees link.
- Enter the required degree information, including the Date Acquired, Degree, Major Code, Country, State, School Code, Minor Code (if applicable). Use the Look-Up next to School Code to identify the School Code from the Description or State. There are additional optional fields which can be populated if appropriate.
- Check the Graduated checkbox.
- If the employee holds additional degrees, click the Apply and Add Another link and repeat steps 9 and 10 above. If not, continue.
- Click OK.



Instructions for Adding a Person Profile and Faculty Sabbatical Data
- Obtain the Faculty Sabbatical information for the employee.
- HRS Navigation: Workforce Development > Profile Management > Profiles > Person Profiles.
- Click the Add a New Value tab.
- Click the Add button.
- Enter the EmplID.
- Enter “Person” in Profile Type.
- Click the Faculty Sabbatical link.
- Under the Special Projects section, click the + Add New Special Projects link.
- Enter the Sabbatical %, Begin Date, and End Date of the faculty sabbatical.
- **Leave Department SetID set to SHARE.**
- Enter Department.
- Click OK.
- Click Save.



Adding an Additional Degree or Faculty Sabbatical Information when the Person Profile Already Exists
- Obtain the Education or Faculty Sabbatical information for the employee. Find and make note of the Empl ID.
- HRS Navigation: Workforce Development > Profile Management > Profiles > Person Profiles
- Click Find an Existing Value.
- Enter Empl ID.
- Click Search.
- Verify the display is for the Education or Faculty Sabbatical link, as appropriate, or click on the correct link.
- Continue with Step 7 under Education or Faculty Sabbatical sections above.
Note: To view details about existing Faculty Sabbaticals, click on the percentage (ex: 65%) under the Faculty Sabbatical link.
Additional Resources
Related KBs: