HR - Governance Tracking for Faculty Appointments

This procedure provides instruction on how to enter the Division Affilation information and Senate information into PeopleSoft. At go-live, the Division Affiliation applies to UW-Madison and UW-Milwaukee only, and the Senate information applies to UW-Madison only.

Procedure At-a-Glance

Category: Governance Tracking for Faculty Appointments.
Audience: This procedure is for UW staff who will enter and maintain governance information for faculty appointments. At go-live, this pertains to UW-Madison and UW-Milwaukee only.
Overarching Process: HR_12.01 Governance Tracking.
Navigation:Workforce Development>Faculty Events >Calculate Tenure-->Governance Tracking.
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

The Governance Tracking page is used to store Division Affiliation information for faculty at UW Madison and UW Milwaukee. It also stores the Senate District information for UW-Madison.

Process Inputs

  • Letter of offer indicating department (used to determine senate district).
  • Form indicating the faculty member's selection of their division affiliation.

Process Outputs:

  • Faculty Senate list.

Process Considerations:

  • N/A

Exceptions (including first-year considerations):

At go-live, this section is for Madison and Milwaukee faculty only.  There are plans to expand this section to include academic staff governance, as well as faculty governance groups at the other campuses.

Procedure Steps

To perform this procedure, please follow these steps:

  1. Navigate to Workforce Development> Faculty Events> Calculate Tenure-->Governance Tracking.
  2. Enter the Effective Date of the information (or the new effective date if a change is being made).

  3. Select the correct Division Affiliation.
  4. Select the appropriate Senate District Number.

  5. Select Senator or Alternate if appropriate. This field defaults to blank.
  6. The Senate Seat Number should only be populated if Senator is selected.

  7. If changes are made, select (+) to create a new row with a new effective date.

    Governance Tracking

Related Policies

Related Jobaids:

  • N/A

Related Forms:

  • N/A

Keywords:Division Affiliation, Senate District, Senate Seat   Doc ID:16271
Owner:Tami E.Group:Human Resource System (HRS)
Created:2010-12-10 19:00 CDTUpdated:2016-06-24 09:31 CDT
Sites:Human Resource System (HRS)
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