TL - Updating Time for Employees w/Workgroup Changes in the Middle of a Pay Period

GENERAL DESCRIPTION:

This procedure explains how to open up grayed out time periods for employee's that have changed workgroups in the middle of a pay period.

An employee's job information can change at anytime and impact an employee's workgroup assignment in Time and Labor. For example, a move from one department to another or a job change can cause an employee to be moved from one workgroup to another. Workgroups are used in Time and Labor to group employees to apply a common set of rules to their reported time. If an employee's workgroup is changed in the middle of a period the result on the Timesheet page is open and updatable fields on the days before the effective date of the workgroup change, and grayed out fields on the days after the effective date of the change.

PROCESS CONSIDERATIONS:
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  • The screen print below shows what the Timesheet page looks like after an employee has changed workgroups in the middle of a period.

Workgroup Change Mid-week

The employee's workgroup was changed from CLS07EEE00 to CLS08EEE00 on 02/10/2017. On the timesheet the first five days are open and reflect part of the period when the employee was enrolled in the old workgroup, CLS07EEE00. The rest of the days in the period 02/10 to 02/18 are grayed out and reflects the employee's change in workgroups (to CLS08EEE00) as of 02/10/2017.


PROCEDURE STEPS:

To open the second half of the period for entry, follow these steps:

1. Change the 'View By' option from Time Period to Week.

2. Change the date to the first day of enrollment in the new workgroup.

3. Click the Refresh icon.

  • In the example, the date is changed to 02/10/2017 and the View By is changed to Week. 


Change View By and Date


Now the days that were grayed out are open and available for update.  You may also View By Day in order to see the fields previously grayed out as open and available for update.


ADDITIONAL RESOURCES:

Related KBs:

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Related Links:
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    Keywords:Middle of Pay Period Unable to update employee in first half of week.   Doc ID:16360
    Owner:Wendy G.Group:Human Resource System (HRS)
    Created:2010-12-21 18:00 CSTUpdated:2017-02-22 19:39 CST
    Sites:Human Resource System (HRS)
    Feedback:  1   0