UW Digital ID (Win) - Digitally signing an Office 2007 file from within Word, Excel or Powerpoint

Instructions for digitally signing an Office 2007 file from within Word, Excel or Powerpoint

1. Create your document, spreadsheet or presentation, make sure it is saved.
2. When ready to digitally sign it, click the Office Button & navigate down to "Prepare" and choose "Add a Digital Signature".

prepare_add_sign.gif

3. A Microsoft Signature Services window will open click "OK".

sign_services.gif

4. A Window will open asking you to save the document click on the "Yes". This window will not appear if you have already saved your document.

save.gif

5. Enter a Purpose for signing and click on the "Sign" button.

sign1.gif

sign_confirm.gif

6. Click the OK button to return to your Office application main window and you should see a "Signatures" side window.

sign_display.gif

7. The document is now marked as final/locked, you will not be able to edit the document unless you hit the Edit Anyway button
  1. marked-final.png

  2. You should also notice a small red ribbon (ribbon.png) near the bottom of your document. This icon indicates the document is digitally signed and you can click the ribbon to display information about the signer.

  3. If the "Marked as Final" button at the top of the document does not appear then you will need to click on the small red ribbon near the bottom of your document and remove your digital id from the document. Then you will be able to edit your document and then follow the steps above to re-add your digital id to the document.



Keywords:digitally sign Word Excel Powerpoint PKI UW Digital ID   Doc ID:16402
Owner:Steven T.Group:UW Digital ID
Created:2011-01-03 19:00 CDTUpdated:2014-10-01 07:29 CDT
Sites:Access Management Services, DoIT Help Desk, DoIT Tech Store, UW Digital ID
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