TL - Using Timesheet View By
This procedure provides steps for using timesheet View By options.
If the employee is a new hire, rehire, returning from a work break, or if the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, the timesheet view must be changed in order to access the employee's timesheet. Using the View By option opens the timesheet access for the period.
To perform this procedure, please follow these steps:
- If the employee is a new hire, rehire, or returning from a work break, or if the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, or if the employee's TL Security record was changed with an effective date that was not the start of the pay period (please see TL - Create and Maintain Time and Labor Security), the timesheet view must be changed in order to access the correct days for time entry. For a hire or rehire employee, you must enter the hire/rehire date in order to access the timesheet.
Employee Rehired in Middle of Pay Period
Accessing timesheet using start of period 02/27/2011 shows time cannot be entered for 03/08/2011 and later
Changing View By to Week and the date to 03/08/2011 opens timesheet for rehire date and later
- After selecting the employee and clicking on the employee name hyperlink, you are taken to the timesheet.
- The timesheet View By default is Time Period.
- In the above example, the employee was rehired or returned to work effective 7/11/2011. With the View By: Time Period, the timesheet is not open for the dates 7/11/2011-7/16/2011 when the employee was active.
- By changing View By to Week and using date 7/11/2011 (click Refresh), the timesheet is opened for the employee's active period.
- If the employee changed jobs so that the employee's work group and time reporter type changed, use View By: Week to access the correct kind of timesheet.
Timesheet Before Job Change, Both Weeks are Punch Timesheet
For example, if the employee was a punch time reporter for the first part of the pay period, choose View By: Week and use a date span which includes the first week of the pay period. Click Refresh. The punch timesheet is displayed.
Timesheet for First Week After Job Change, Punch Timesheet for Week 1
Continuing the example, the employee's new job changed time reporter type to elapsed time reporter for the second week. For the second week of work, choose View By: Week and use the date span which includes the second week of the pay period. Click Refresh. The elapsed timesheet is displayed.
Timesheet for Second Week After Job Change, Elapsed Timesheet for Week 2