TL - Using Timesheet View By
If the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, the timesheet view must be changed in order to access the employee's timesheet. Using the View By option opens the timesheet access for the period.
To perform this procedure, please follow these steps:
- If the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, or if the employee's TL Security record was changed with an effective date that was not the start of the pay period (please see TL - Create and Maintain Time and Labor Security), the timesheet view must be changed in order to access the correct days for time entry. For a hire or rehire employee, you must enter the hire/rehire date in order to access the timesheet.
Employee Transferred in Middle of Pay Period
In the example below, the employee was transferred effective 02/10/2017. Accessing the timesheet using the start of the period, 02/05/2017, shows time cannot be entered for the entire period.
Changing View By to Week and the date to 02/10/2017 opens timesheet for transfer date and later
- If the employee changed jobs and their work group and time reporter type changed, use View By: Week to access the correct kind of timesheet.
For example, if the employee was a punch time reporter for the first part of the pay period, the punch timesheet is displayed with the employee's title prior to the transfer. A warning message also displays indicating that the employee has a mid-period time reporting profile change.
Timesheet for First Week After Job Change, Punch Timesheet for Week 1
Continuing the example, the employee's new job changed their time reporter type to elapsed time reporter for the second week. For the second week of work, choose View By: Week and change the date to the first day of the transfer. After refreshing, the elapsed timesheet is displayed and reflects the employee's new job title.
Timesheet for Second Week After Job Change, Elapsed Timesheet for Week 2