TL - Using Timesheet View By

GENERAL DESCRIPTION:

If the employee is a new hire, rehire, returning from a work break, or if the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, the timesheet view must be changed in order to access the employee's timesheet. Using the View By option opens the timesheet access for the period.

PROCESS CONSIDERATIONS:
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PROCEDURE STEPS:

To perform this procedure, please follow these steps:

  1. If the employee is a new hire, rehire, or returning from a work break, or if the employee had a job change which changed the employee from punch to elapsed time reporter or from elapsed to punch time reporter, or if the employee's TL Security record was changed with an effective date that was not the start of the pay period (please see TL - Create and Maintain Time and Labor Security), the timesheet view must be changed in order to access the correct days for time entry. For a hire or rehire employee, you must enter the hire/rehire date in order to access the timesheet.

    Employee Rehired in Middle of Pay Period

    In the example below, the employee was rehired effective 02/10/2017.  Accessing the timesheet using the start of the period, 02/05/2017, shows time cannot be entered for 02/10/2017 and later.

    Rehire Mid-period

    Changing View By to Week and the date to 02/10/2017 opens timesheet for rehire date and later

    Change View By and Date

  2. If the employee changed jobs and their work group and time reporter type changed, use View By: Week to access the correct kind of timesheet. 

    For example, if the employee was a punch time reporter for the first part of the pay period, the punch timesheet is displayed with the employee's title prior to the transfer.  A warning message also displays indicating that the employee has a mid-period time reporting profile change.

    Timesheet for First Week After Job Change, Punch Timesheet for Week 1

    Punch Timesheet Week 1

    Continuing the example, the employee's new job changed their time reporter type to elapsed time reporter for the second week. For the second week of work, choose View By: Week and change the date to the first day of the transfer. After refreshing, the elapsed timesheet is displayed and reflects the employee's new job title.

Timesheet for Second Week After Job Change, Elapsed Timesheet for Week 2

Elapsed Timesheet Week 2



ADDITIONAL RESOURCES:


Related KBs: Related Links:
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Keywords:view timesheet for rehire view timesheet for new hire view timesheet return to work change of workgroup punch to elapsed time reporter elapsed to punch time reporter   Doc ID:16421
Owner:Wendy G.Group:Human Resource System (HRS)
Created:2011-01-05 18:00 CSTUpdated:2017-02-22 19:47 CST
Sites:Human Resource System (HRS)
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