TL - Reporting Time Outside of Scheduled Shift

GENERAL DESCRIPTION:

This procedure provides instructions for how to report time which is outside a scheduled shift. If an employee has to work the scheduled shift plus an additional shift or a shift in place of the scheduled shift or does not work a scheduled shift, follow these steps to modify the timesheet.

PROCESS CONSIDERATIONS:
  • N/A

Working Additional Shift Same Day

1. To access or review the timesheet, refer to TL - Accessing a Timesheet (Employee & Manager).

2. The employee is assigned to a scheduled shift.

3. If the employee is working an additional shift on the same day, scroll to the far right of the timesheet and click '+' to add a new row. A new row on the same day is available for the second shift.
Add New Row for Additional Shift

4. Enter the additional shift hours in the first In and last Out fields. Include lunch In/Out times, if applicable. Click Submit when complete.
Add Time in New Row

Working Additional Shift that Spans into Next Day

1. To access or review the timesheet, refer to TL - Accessing a Timesheet (Employee & Manager).

2. The employee is assigned to a scheduled shift.

3. If the employee is working an additional shift on the same day, scroll to the far right of the timesheet and click '+' to add a new row. A new row on the same day is available for the second shift.

Add New Row for Additional Shift

4. Enter the second shift start time in the first In field. Scroll to the far right of the timesheet again and click '+' to add a new row for the next day.


Enter Time in New Row


5. If the employee will still be working the next day's regular shift, delete the next day's regular shift from its first row and enter the times in the day's second row.

Shift Time Down a Row


6. Enter the additional shift's end time in the next day's first row Out field.


Enter Time Out


7. If the additional shift will replace the next day's scheduled hours, simply remove the next day's In/Out times and put the additional shift's end time in the next day's last Out field.

Remove Row


Not Working a Scheduled Shift

1. To access or review the timesheet, refer to TL - Accessing a Timesheet (Employee & Manager).

2. If the employee is not working a scheduled shift and not using an absence on the scheduled day, the scheduled hours must be removed and replaced with 0.00 quantity.
Remove Time

3. If the additional shift work is anything other than Regular hours, choose the applicable Time Reporting Code from the TRC drop-down list.
Note: Please reference the Time Reporting Code by group listing: TRCsbygroupsemployeetimesheetview.xls

4. Click Submit to save your changes.


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Keywords:adjust time correcting time change time correction modify time update time timesheet update timesheet correction adjusting time deleting time splitting time different shift additional shift 2nd shift   Doc ID:16519
Owner:Wendy G.Group:Human Resource System (HRS)
Created:2011-01-09 18:00 CSTUpdated:2017-02-22 10:27 CST
Sites:Human Resource System (HRS)
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