TL - Monitoring Leave Balances from the Timesheet

GENERAL DESCRIPTION:

This procedure provides steps for checking leave balances on the timesheet. Leave balances may be viewed by employees, supervisors, managers, payroll coordinators, and HR Service Center staff in the timesheet. Leave balances may also be viewed through Global Payroll and Absence Management, depending on user profile security.



PROCEDURE STEPS:

To perform this procedure, please follow these steps:

An employee will enter absence takes and/or utilize compensatory time. This procedure provides steps for monitoring leave balances. Leave balances will be updated through Time and Labor and Absence Management and accurate as of the last confirmed payroll.

Leave Balances in the Timesheet

  1. To access or review the timesheet, refer to TL- Accessing a Timesheet (Employee & Manager).
  2. Scroll to the bottom of the timesheet page and click the Absence tab.

    Absence Tab on Timesheet

    Leave Balances on Timesheet

    The employee's absence entitlement balances are then listed on the Absence tab.


  3. Leave balances are updated after they are processed in Absence Management.
  4. The balances in the Absence Entitlement Balances table will be accurate as of the last confirmed payroll. The timesheet Balance information includes the disclaimer, "**Disclaimer: The current balance does not reflect absences that have not been processed."

  5. Using the above balances as an example, the employee's Personal Holiday balance is 20.00 Hours. When entering time for the current time period, the employee uses six hours of Personal Holiday. The Personal Holiday balance will not be decreased to 14.00 Hours until the pay period's payroll is finalized.


Leave Balances in Global Payroll and Absence Management

Depending on security access, you may also check leave balances through Global Payroll and Absence Management. See AM - Review Absence Balances for more information.


ADDITIONAL RESOURCES:

Related KBs:

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    Keywords:time off balances check balance vacation balance sick leave balance personal holiday balance legal holiday balance holiday balance   Doc ID:16526
    Owner:Wendy G.Group:Human Resource System (HRS)
    Created:2011-01-10 18:00 CSTUpdated:2017-02-22 10:28 CST
    Sites:Human Resource System (HRS)
    Feedback:  1   0