TL - Summary of Hours Page

This procedure provides the steps for viewing the summary of payable time within the timesheet.

Procedure At-a-Glance

Category: Payable Time
Audience: Employees, Supervisors, Managers, Campus Payroll Coordinators, UW Service Center.
Overarching Process: Time and Labor
Navigation: Employee Timesheet
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

The Summary of Hours decreases the amount of time Employees, Supervisors, and Payroll Coordinators will have to spend totaling hours by and for employees.  Through the Summary of Hours page, Employees, Supervisors, and Payroll Coordinators are able to see how many hours an employee has worked for the Pay Period in a summarized format. This page also displays multiple job information in a summarized format so that Supervisors and Payroll Coordinators have the ability to see the number of hours worked in each job. It displays a summation of total hours by TRC. This summarized page also displays a field that is entitled Total 80. The Total 80 field is used to take the summation of certain hours to ensure that employees have worked their required hours for the pay period based on their FTE and Schedule. The summation of time reporting codes for the Pay Period includes a combination of worked time and leave time.

Process Inputs

  • Employee Timesheet

Process Outputs

  • Summary of Hours Page

Process Considerations

  • The Time Administration process must run to success (4:00 a.m., 9:00 a.m., 11:00 a.m., 1:00 p.m., 3:00 p.m. and around 8:00 p.m.) before the Summary of Hours page is filled with data.


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Procedure Steps

To perform this procedure, please follow these steps:

1. After Time Administration processes, it is possible to see a Summary of Hours within an employee's timesheet.

2. Access the employee's timesheet. For information on how to access the timesheet, please reference any of the following procedures that apply:
    3. Beneath the date and time fields, click on the Summary of Hours hyperlink.


    4. The Summary of Hours page opens.


    • The page disclaimer states: "This page is accurate as of the last time administration process. Any changes or additions will be incorporated in the next run of the time administration process."
    • The header information displays the Employee ID, employee name, Empl Rcd number, Working Title, and Pay End Date.
    • Within the TRC Totals table, each TRC which processed in reported time and/or Time Admin will be listed, along with its Short Description and the total number of hours associated with the TRC. 
    • At the bottom of each TRC Totals table, there is a "Total80 for Empl_Rcd" amount. The Total80 is used to show the total hours worked for the week and shows the amount of hours that have been worked for the pay period. 
    • If the employee holds multiple jobs, there will be a TRC Totals table for each job. 10. At the bottom of the multiple TRC Totals tables, the Total80 for Empl_Rcd hours will be added together and reflected in the grand total of "Total80 for Employee."



    Related Policies

    • N/A

    Related Jobaids:

    Related Forms:

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    Keywords:TRC summary, time reporting code summary, timesheet summary, time summary   Doc ID:16530
    Owner:Aaron P.Group:Human Resource System (HRS)
    Created:2011-01-10 19:00 CDTUpdated:2016-06-24 09:31 CDT
    Sites:Human Resource System (HRS)
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