TL - Student Timesheet Entry (Student & Manager)

GENERAL DESCRIPTION:

This document will explain how a student and/or manager enters time in a student timesheet. All students using a timesheet will use a Punch Positive timesheet. This means their schedule appears with an empty "IN" and "OUT" boxes that must be filled in.

PROCESS CONSIDERATIONS:
  • N/A

PROCEDURE STEPS: 

1. To access or review the timesheet, refer to TL - Accessing a Timesheet (Employee & Manager).

2. Select the correct time period by adjusting the View By: and Date: fields.

Timesheet Date Range

3. The four "IN" and "OUT" boxes should be used as follows:
  • First "IN" - The student should enter the time they first report to their job.
  • First "OUT" - The student should enter time only if they leave their job for a meal break which is typically 30 minutes or longer.  End of shift time should never be placed in this field.
  • Second "IN" - The student would enter time in this field only if they return from a meal break and if no break is taken these fields should remain blank.
  • Second "OUT" - This field would be filled in with the time the student left their job for the day.

    Timesheet Punch Pattern
In the below example, the student came to work at 8:00 AM and took a meal break at 12:00 PM. The student returns from the meal break at 12:30 PM and works until 4:30 PM.

Timesheet Punches Single Shift

The next day, the student only works a partial day.  In this case, they would only enter time in the First "IN" and the Last "OUT" boxes.

Timesheet Punches Single Shift No Lunch Break

4. When clicking on the Submit  button (   Submitbutton.png  ), the Punch Total and Reported Hours are updated for that day.

Timesheet Punches Single Shift No Lunch Break

5. The student does not have to enter a Time Reporting Code unless it is for special work (as instructed by the supervisor).  Students have a limited number of Time Reporting Codes and will only see the ones that apply to them and their job.


Another Example: 3 Work Shifts in One Day

In the below example, the student basically has three work shifts in one day between classes.  When entering partial day shifts, rows must be added for the day. 

1. To do this, scroll to the right of the timesheet to Add a Row.
  • To add rows for the correct date, in this case 2/27, the student would click on the Plus sign box twice to have a total of three rows for the day.

    Insert New Row on Timesheet

2. Below you see the student has entered three shifts for the day. 

Timesheet Multiple Shifts Same Day

3. If incorrect times are submitted, NEVER use cut or delete to correct the punch. Rather, you must delete the entire row in the timesheet. To delete a row which includes incorrect In or Out times, scroll to the right of the timesheet and choose the minus sign.
https://kb.wisc.edu/images/group61/16896/9.2Upgrade/DeleteRows.png

4. When you receive the Delete Confirmation message, click Yes - Delete.

Timesheet Delete Row Confirmation


ADDITIONAL RESOURCES:

Related KBs:

Related Links:



    Keywords:student timesheet punch positive time entry add a row time reporting code training   Doc ID:16896
    Owner:Wendy G.Group:Human Resource System (HRS)
    Created:2011-02-14 18:00 CSTUpdated:2017-03-08 13:17 CST
    Sites:Human Resource System (HRS)
    Feedback:  623   150