TL - Timesheet Shift Spanning Two Days

This procedure outlines steps for entering time which spans two days.

Procedure At-a-Glance

Category: Steps for entering time.
Audience: Managers, supervisors, payroll coordinators, Service Center staff.
Overarching Process: N/A
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

This procedure outlines steps for entering time which spans two days. If an employee's default work schedule does not include the shift which spans across two days, changes must be made in the timesheet to reflect the shift.

Procedure Steps:

To perform this procedure, please follow these steps:

  1. If the employee's shift spans two days (starting on one day and crossing over midnight to another day) and if the shift is not part of the assigned schedule, it will be necessary to add rows to enter the shift times. For example, an employee is asked to work an additional night shift on Monday, but the default schedule is a day schedule.

    Timesheet Before Changes for Second Shift


  2. Click the '+' button to the far right of the timesheet to add a new row for 1/3.


    A New Row is Added for 01/03/2011


  3. Add the start time for the second shift.


  4. If the second shift ends before midnight, enter the Out time in the far right Out punch.


  5. If the second shift ends after midnight but does not take the place of the Tuesday shift, scroll to the far right to add a row for Tuesday, 01/04/2011.


  6. Enter the Out punch for the second shift in the far right Out field on the new row. After clicking Submit, the Tuesday time will be sorted to show the row with the 6:30AM Out punch above the regular Tuesday shift row.

    Time entered on new row and before being submitted


    Time Entered on New Row After Being Submitted


  7. If the second shift takes the place of the scheduled shift on Tuesday, remove the Tuesday hours and enter a final Out time on Tuesday, along with lunch In/Out times, if applicable.

    Remove Tuesday Hours


    Second Shift Out Punch on Tuesday Morning, No Lunch Punches


    Second Shift Out Punch on Tuesday Morning, With Lunch Punches Included


  8. Since the second shift Out punch is earlier than the normal shift start of 7:45AM, it is necessary to indicate the normal Tuesday shift was not worked.
  9. Click '+' to add a row for Tuesday, 01/04/2011.


  10. In the Quantity field for Tuesday, 01/04/2011, enter 0.00 hours.


This completes the steps for this procedure.

Related Policies

  • N/A

Related Jobaids:

Related Forms:

  • N/A

Keywords:Time entry, reporting time, entering time, timesheet, time sheet, time recording, time reporting, punch timesheet, elapsed timesheet,   Doc ID:17038
Owner:Aaron P.Group:Human Resource System (HRS)
Created:2011-02-22 19:00 CDTUpdated:2016-06-24 09:32 CDT
Sites:Human Resource System (HRS)
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