TL - Night and Weekend Differentials for FLSA Exempt Employees
Not all FLSA exempt staff are eligible for night and weekend differential because of the total job concept. If eligible, this procedure outlines how to enter night and weekend differentials for eligible FLSA exempt employees in the elapsed timesheet. Night and weekend differentials process automatically in Time Administration for FLSA nonexempt employees who use the punch timesheet. The automatic calculation of differentials for FLSA nonexempt employees occurs, because times are entered in the punch timesheet, and the processing rules within Time Administration read the day and time of day to determine differential pay. However, FLSA exempt employees who use the elapsed timesheet do not enter exact times for their work; therefore, Time Administration does not know when the employee worked during the day. In order to pay night and/or weekend differential to FLSA exempt employees in the elapsed timesheet, Time Reporting Codes must be selected and number of hours must be entered.
- Add Process Considerations here. (Include any exceptions, prerequisites to running this process, or special timing.)
1. To access or review the timesheet, refer to TL - Accessing a Timesheet (Employee & Manager).
2. Select a specific employee by entering EmplID, Last Name/First Name; or search for the employee or a group of employees by selecting Group ID, Business Unit, Department, or Workgroup. TL - Employee Search Options .
3. Click Get Employees and choose the employee name hyperlink.
4. In the elapsed timesheet, scroll to the right and click ('+') to add a row on the applicable day.
5. In the Time Reporting Code (TRC) drop-down list, choose the appropriate TRC. See the Time Reporting Codes employee timesheet view to understand which TRC to use TRCsbygroupsemployeetimesheetview.xls.
6. For example, an employee works within the night differential period on 10/31, 11/2 and 11/7 and within the weekend differential period on 11/5. Under the respective dates, enter the number of hours which apply to the night or weekend work as shown below.
7. Click Submit to save your work.