UWMSN - JEMS - CHRIS Classified Hire Training Sheets

JEMS CHRIS Classified Hire materials used during training


Procedure Steps

To perform this procedure, please follow these steps:

JEMS CHRIS Login Screen

CHRIS Login Screen

STEP FIELD ACTION
1 URL for JEMS Classified Testing System Enter https://ordev1.doit.wisc.edu/chris_test2.html or other URL based on platform used for testing
2 Username Enter Username
3 Password Enter Password
4 Connect Press Connect

Add Hired Register/Project Applicant

CHRIS Main Menu Screen

Add Hired Register/Project Applicant

STEP FIELD ACTION
1 Permanent/Project Application Processing Press <Permanent/Project Application Processing> button
2 Vacancy ID (Required) Enter Cert #
3 Social Security# or Empl ID (Required) Enter Social Security# or Empl ID if unknown add 999-99-9999 in Social Security field
4 Add Hired Register/Project Applicant Press <Add Hired Register/Project Applicant> button

Permissive or Special Bypass Posting Applicant

STEP FIELD ACTION
5 Last Name (Required) Enter last name - If current or former employee person information will populate fields. Cannot edit Name fields
6 First Name (Required)
7 Middle Initial
8 Suffix
9 Home Phone (Required)
10 Work Phone
11 Email Address (Required) If the applicant does not have an e-mail address use the division contact e-mail address.
12 Date Of Birth (Required) Enter date of birth - if populated cannot edit <Date of Birth> field
13 Adjusted Continuous Service Date If new to state service put in hire date, if current employee the date will populate, if former employee returning with a break in service of 5 or less years calculate new date and enter
14 Gender (Required) Select from dropdown list
15 Veteran Indicator (Required) Defaults to “N”
16 Handicapped Indicator (Required) Defaults to “N”
17 Address (Required) Enter address - If current or former employee person information will populate fields. Edit address fields with updates as necessary.
18 City (Required)
19 State (Required)
20 Zip Code (Required)
21 County Defaults no entry needed
22 Country (Required) Defaults to United States - Select from dropdown list if not United States
23 Release Home Address (Required) Select “Y” or “N” - If left blank defaults to “N” in HRS
24 Ethnicity (Required) Select from Dropdown List
25 Type (Required) Select from Dropdown List
26 Select Applicant Now Press <Select Applicant Now> button

Select Screen

STEP FIELD ACTION
27 Anticipated begin date (Required) Enter Date
28 Hire type (Required) Select from dropdown list
29 Action Defaults no entry needed
30 Action reason (Required) Select from dropdown list
31 Appointed job code (Required) Defaults no entry needed
32 Ham used (Required) Defaults to “N”
33 At Risk Emp. (Required) Select either “yes” or “no”
34 Prior Employer (Required) Enter if applicant has prior state employment
35 Continuity/Duration Defaults based on empl class for classified permanent hire. Entry required for classified project hire.
36 CBC Status Date Enter date
37     Position of Trust  Defaults to “No” – select from dropdown list 
38 Hourly rate (Required) Enter hourly rate
39 Rate Over Max Enter if over max
40 Probation type Select from dropdown list
41 Probation end date Defaults based on title – Note: some titles have approved extended probationary periods
42 Rehired Annuitant (Required) Select from the following dropdown list:
  
  •  No
  • Select Rehire Post 7-1-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and their position is expected to last one year and require 600 or more hours of service (440 or more hours for teachers and educational support staff) but is not expected to require 1,200 hurs of service (880 hours or more for teachers and educational support staff).
  • Select Rehire Post 7-1-2013 no WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is not expected that their position as an employee or contractor will last one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff).
  • Select Rehire Post 7-1-13 require WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is expected that their position as an employee or contractor will last at least one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff.)
  • Select Rehire Pre 7-2-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is electing to actively participate in the WRS.
  • Select Rehire Pre 7-2-2013 no WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is not eligible, at this point, to participate in the WRS OR if the employee does not elect to actively participate in the WRS.  
43 Std. Out-of-state plan Press if employee will be working out of state
44 Foreign National Departments should check the foreign national box as follows:
   
  • If the employee is a foregn national;
  • If the employee is a permanent US resident (green card holder) and they are a new employee

Do not check the box if the employee is:

  • A permanent US resident (green card holder) and they are a continuing employee
  • A naturalized US citizen (whether new or continuing employee)
45 Appointed Populates after the hire is successfully pulled into HRS
46 Position # Populates after the hire is successfully pulled into HRS
47 Payrolled Populates after the hire is successfully pulled into HRS
48 Select Service Press <Select Service> button if applicant is a male between the ages of 18 and 25
49 Empl Rec# Select if current or former employee in HRS
50 End date Enter end date if classified project hire
51 OK Press <OK>

If Selective Service Data is Required

Selective Service Screen

STEP FIELD ACTION
52 Registered For Selective Service Select “Yes” or “No”. Defaults to “Yes”
53 Reason Select from dropdown list
54 Date of Registration Enter date
55 OK Press <OK>

Push to HRS

STEP FIELD ACTION
56 Push Hire to HRS Press <Push Hire to HRS> Button. Validates data, saves changes and pushes complete “Selected Applicant” to HRS for processing (Push to Hire will not process until all the required fields are entered for a selected applicant. The process cycle to pull into HRS will run every 30 minutes. Divisions have the option to override the 30 minute process cycle and use the “On Demand” button to pull hire data into HRS immediately.)

LTE Hire Process

CHRIS Main Menu

List Pending Approvals

STEP FIELD ACTION
1 HR Transaction Type Open LTE transactions that need approval by clicking on LTE at the <HR Transaction Type>
2 Transactions I Must Review/Approve Press <Transactions I Must Review/Approve>
3 Results by Dept Select transaction and Press <Edit HR Trans>
4 Edit/View HR Transactions To go directly to transaction: To enter hire for LTE transaction already approved enter cert # and press <Edit HR Tran>

LTE Hire Screen

     

STEP

FIELD ACTION
5 Soc Sec # Enter Social Security# or if unknown add 999-99-9999 in Social Security field
6 Last Name (Required) Enter last name - If current or former employee person information will populate fields. Cannot edit Name fields.
7 First Name (Required)
8 Middle Initial
9 Home Phone
10 Work Phone Not an enterable field
11 Email Address Enter e-mail address
12 Date Of Birth (Required) Enter date of birth - if populated cannot edit <Date of Birth> field
13 Adjusted Continuous Service Date Not required with LTE appointment
14 Address (Required) Enter address - If current or former employee person information will populate fields. Edit address fields with updates as necessary.
15 City (Required)
16 State (Required)
17 Zip Code (Required)
18 County Defaults no entry needed
19 Country (Required) Defaults to United States - Select from dropdown list if not United States
20 Release Home Address (Required) Select “Y” or “N” - If left blank defaults to “N” in HRS
21 Ethnicity (Required) Select from Dropdown List
22 Gender (Required) Select from dropdown list
23 Type (Required) Select from Dropdown List
24 Action Defaults no entry needed
25 Action reason (Required) Select from dropdown list
26 Empl Rec# Select if current or former employee in HRS
27 LTE Begin Date (Required) Enter date
28 Hourly Rate (Required) Enter Rate
29        Continuity/Duration (Required)  Select from dropdown list 
30 CBC Status Date Enter date
31 Position of Trust Select from dropdown list
32 Rehired Annuitant (Required) Select from the following dropdown list:
  
  •  No
  • Select Rehire Post 7-1-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and their position is expected to last one year and require 600 or more hours of service (440 or more hours for teachers and educational support staff) but is not expected to require 1,200 hurs of service (880 hours or more for teachers and educational support staff).
  • Select Rehire Post 7-1-2013 no WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is not expected that their position as an employee or contractor will last one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff).
  • Select Rehire Post 7-1-13 require WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is expected that their position as an employee or contractor will last at least one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff.)
  • Select Rehire Pre 7-2-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is electing to actively participate in the WRS.
  • Select Rehire Pre 7-2-2013 no WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is not eligible, at this point, to participate in the WRS OR if the employee does not elect to actively participate in the WRS.
33 Std. Out-of-state plan Press if employee will be working out of state
34 Foreign National Departments should check the foreign national box as follows:
   
  •  If the employee is a foreigh national;
  • If the employee is a permanent US resident (green card holder) and they are new employee

Do not check the box if the employee is:

  • Permanent US resident (green card holder) and they are a continuing employee
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Keywords:employees hire, employee, hire, JEMS   Doc ID:17177
Owner:Joshua S.Group:HR Communities of Practice
Created:2011-03-03 19:00 CDTUpdated:2016-09-13 15:28 CDT
Sites:HR Communities of Practice, Human Resource System (HRS)
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