HR - Person Hub

This procedure describes the update process of the business email address type from the campus systems, to the Person Hub and finally to HRS.

Procedure At-a-Glance

Category: Business email address load and update
Audience: HRS professionals
Overarching Process: Maintain Person Data
Navigation: Workforce Administration > UW External HR Systems > HRS-IAA Interface
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

When a person is hired in HRS, the hire data is sent to the Person Hub. The Person Hub in turn sends each campus the hire information so that a login ID can be created. When the campus receives this data it then creates its own email address which is sent back to the Person Hub. This is an automatic batch process that runs every 15 minutes during the work week (7 am to 8 pm). When the email address is sent from the Person Hub back to HRS, the preferred flag is automatically checked for the business address type. If the email address is changed through the HRS system, this process will overwrite what is entered with the original email sent from the campus. To permanently change a business email address, the change must come through the interface from the campus to the Person Hub.

Process Inputs:

  • New hire information

Process Outputs:

  • Self Service access for new employee
  • Employee data provided to campus for credentialing

Process Considerations:

System Publicly Visible Identifier – It is the key assigned by the Person Hub that ties together a person’s records from the 20 systems sending information to it.

Exceptions (including first-year considerations):

  • N/A

Procedure Steps

To perform this procedure, please follow these steps:

    1. HRS sends new hire data to the Person Hub.
    2. Person Hub sends data to campus.

    1. The campus system creates the User Login and sends the email to the Person Hub.
    2. The Person Hub sends the email address and the SPVI to HRS.

    HRS to IAA diagram

Related Policies

  • N/A

Related Jobaids:

Related Forms:

  • N/A
NOTE: If you update the business email address in HRS, it will be overwritten when the Person Hub update job runs.

Keywords:business type email address preferred flag credentials credentialing campus   Doc ID:17228
Owner:Tami E.Group:Human Resource System (HRS)
Created:2011-03-07 19:00 CDTUpdated:2016-06-24 09:36 CDT
Sites:Human Resource System (HRS)
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