HR - Job Code Changes

GENERAL DESCRIPTION:

Job Code changes may occur for a variety of reasons including promotion, educational attainment, reallocation or progression within a Job Code series. In order to change Job Codes and pay rates, the changes must begin with Position and then flow to Job.

PROCESS CONSIDERATIONS:
  • If a Position has multiple incumbents, all Jobs associated with that Position will change. If this is not the desired case, the incumbent(s) to change should be transferred to a different Position.
  • Changes to Position will flow to Job. Review the Job Data to confirm.
  • To add a rate change a sequenced row must be added on Job.
  • If the change needs to be made to a historical row on job, contact your Affinity Group.
  • To find position number from job, see HR - Search For an Employee's Position Number From Job Info



PROCEDURE STEPS:

  1. Go to Organizational Development>Position Management>Maintain Positions/Budget>Add/Update Position Info.

  2. Enter position information.

  3. Click Search.

  4. If necessary, select position from list.

  5. Add a Row using the "+" symbol.

  6. If necessary, update the Effective Date.
  7. Click on the Magnifying Glass to see the Job Code Change Reasons.

  8. Select the appropriate Job Code Change reason.

  9. Go to Job Code and select a new Code from the search feature.

  10. Update the Empl Class and Continuity Status fields.

  11. If necessary, modify the Standard Hours.

  12. Click Save.

Go to Workforce Administration>Job Information>Job Data
  1. Look up the Job Data by Empl ID and Empl Record.

  2. Verify that the Effective Dated row from Position is accurate on the Job record. To change the rate on Job, you must add a new Row by clicking the "+" in the upper right hand corner.

  3. Select the appropriate Action/Action Reason equivalent to the Position change Reason, in this example: Pay Rate Change/Change in Duties-Reclass.


  4. Go to the Compensation Tab and select the "Changes" tab under "Pay Components".

  5. Add either a Change Amount or Change Percent.

  6. Click "Calculate Compensation". This will update the "Amounts" tab under Pay Components.

  7. Click Save.

Optional Steps

In the event that a Job Code change warrants more than one incremental rate change or occurs on an effective date with multiple increases, follow these steps to add each increment with the appropriate action/action reason code.

  1. Go to Job Data and follow steps 1–6 above.

  2. After entering the first incremental rate and clicking "Calculate Compensation" return to the Work Location Tab and add a new row (next Sequence number).

  3. Go to the Compensation Tab and click on the "Changes" tab under Pay Components. Add the second Change Amount and click Calculate Compensation.

  4. Click Save.

For Jobs without Positions

  1. Go to Workforce Administration>Job Information>Job Data and search for the empl record by Empl Id.

  2. From the Work Location Tab click the "+" to add a row.

  3. Add the effective date of the Job Code Change.

  4. Select Action of Data Change and Action Reason of Change Job Code - No Position.

  5. Go to the Job Information Tab and select a new Job Code and select the appropriate Empl Class as necessary.

  6. Go to the Compensation Tab and update the Change Amount on the Changes tab under Pay Components and click Calculate Compensation.

  7. If necessary, go to UW Custom and update the Probation Type.

  8. Save Record.




ADDITIONAL RESOURCES:

Related KBs:

Related Links:
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    Keywords:Reclass change in duties reallocation title changes promotion progression job code changes   Doc ID:17281
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2011-03-13 18:00 CSTUpdated:2017-04-18 08:18 CST
    Sites:Human Resource System (HRS)
    Feedback:  1   1