UWMSN - JEMS - Classified Hire - LTE

Walk through of the steps of hiring a Limited Term Employee into a position.

  • This document applies only to UW-Madison. Users from other campuses should refer to documentation intended for their campuses.

Procedure At-a-Glance

Category: JEMS Classified
Audience: JEMS User
Overarching Process: Hiring into a Classified LTE Position
Navigation:
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

This guide will walk you through the steps of hiring a Limited Term Employee into a position.

Process Considerations:

Before adding the hire in JEMS, you should have completed the following:

  • Search for Matching Person & Job Data in HRS.
  • Searched EPM for a potential match.
  • Acquired the following data: Empl ID and Empl Record Number (if the person exists in HRS or EPM), Compensation information.

Procedure Steps

To perform this procedure, please follow these steps:

Welcome to JEMS (Classified System)

https://kb.wisc.edu/images/group303/17329/chrislink.jpg

Login

 

STEP FIELD ACTION
1 URL for JEMS Classified System Enter https://ofr01.doit.wisc.edu/chris/chris.html
2 Username Enter Username
3 Password Enter Password
4 Connect Press Connect

image2.jpg

STEP FIELD ACTION
1 HR Transaction Type Open LTE transactions that need approval by clicking on LTE at the <HR Transaction Type>
2 Transactions I Must Review/Approve Press <Transactions I Must Review/Approve>
3 Results by Dept Select transaction and Press <Edit HR Trans>
4 Edit/View HR Transactions To go directly to transaction: To enter hire for LTE transaction already approved enter cert # and press <Edit HR Tran>

LTE Hiring Screen

STEP FIELD ACTION
5 Social Security# or Empl ID (Required) Enter Social Security# or Empl ID. If unknown add 999-99-9999 in Social Security field and click on <Add Selected Applicant: Known SSN>
6 Last Name (Required) Enter last name - If current or former employee person information will populate fields. Cannot edit Name fields
7 First Name (Required)
8 Middle Initial
9 Home Phone
10 Work Phone Enter Work Phone
11 Email Address Enter email address
12 Date Of Birth (Required) Enter date of birth - if populated cannot edit <Date of Birth> field
13 Adjusted Continuous Service Date Not required with LTE appointment. Do not populate or edit.
14 Address (Required) Enter address - If current or former employee person information will populate fields. Edit address fields with updates as necessary.
16 State (Required)
17 Zip Code (Required)
18 County Defaults no entry needed
19 Country (Required) Defaults to United States- Select from dropdown list if not United States
20 Release Home Address (Required) Select “Y” or “N” - If left blank defaults to “N” in HRS
21 Ethnicity (Required) Select from dropdown List
22 Gender (Required) Select from dropdown list
23 Type (Required) Select from dropdown List
24 Action Defaults no entry needed
25 Action reason (Required) Select from dropdown list
26 Empl Rec# Select if current or former employee in HRS
27 LTE Begin Date (Required) Enter date
28 Hourly Rate (Required) Enter Rate
29  Continuity/Duration (Required) Select from dropdown list.  If 02A, 02B, 02C, end date is required.
30  CBC Status Date Enter date (If CBC is required) 
31 Position of Trust Defaults to “No” select from dropdown list
32 Rehired Annuitant (Required) Select from the following dropdown list:
  
  •  No
  • Select Rehire Post 7-1-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and their position is expected to last one year and require 600 or more hours of service (440 or more hours for teachers and educational support staff) but is not expected to require 1,200 hurs of service (880 hours or more for teachers and educational support staff).
  • Select Rehire Post 7-1-2013 no WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is not expected that their position as an employee or contractor will last one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff).
  • Select Rehire Post 7-1-13 require WRS if the Rehired Annuitant's WRS Termination Date was on or after July 2, 2013 and it is expected that their position as an employee or contractor will last at least one year and require 1,200 hours of service (880 or more hours for teachers and educational support staff.)
  • Select Rehire Pre 7-2-2013 elect WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is electing to actively participate in the WRS.
  • Select Rehire Pre 7-2-2013 no WRS if the Rehired Annuitant's WRS Termination Date was prior to July 2, 2013 and the employee is not eligible, at this point, to participate in the WRS OR if the employee does not elect to actively participate in the WRS.
33

Std. Out-of-state plan

Press if employee will be working out of state
34 Foreign National

Departments should check the Foreign National boxes as follows:

- If the employee is a foreign national;
-If the employee is a permanent US resident (green card holder) and they are a new employee
Do not check the box if the employee is:
-A permanent US resident (green card holder) and they are a continuing employee
-A naturalized US citizen (whether new or continuing employee)
35  Eligible for full time state rate  Select from dropdown list.  Defaults to blank
36 Above LTE maximum Defaults to “No”
37 Out of state Defaults to “No”
38 Living Wage Exception Select from dropdown list.Defaults to blank
39 Overload Defaults to “No”.Press <Employment Overload Form> if transaction generates an overload.
40 LTE Comments Free text field 
     

LTE Hire Screen-Blank

Approve/Reject LTE

STEP FIELD ACTION
41 Actions Click on <Actions and LTE Action>
42 Approve LTE Applicant Only Click on <Approve LTE Applicant Only>

Approve/Reject LTE

Approve/Reject LTE

Approve/Reject LTE

STEP FIELD ACTION
43 Approve Package Click on <Yes>
44 PD Data has no errors Click on <OK> (Note: Approval will not process until all the required fields are entered for a selected applicant. If errors are indicated fix errors, save and go back to step 41)
45 Approval Successful Click on <OK>. Validates data, saves changes and pushes complete “Selected LTE Applicant” to HRS for processing. The process cycle to pull into HRS will run every 30 minutes. Divisions have the option to override the 30 minute process cycle and us the “On Demand” button to pull hire data into HRS immediately.

Related Policies

  • N/A

Related Jobaids

Related Forms:

  • N/A



Keywords:limited term employee, date of birth, birthdate, birth date, city, state, zip, gender, begin date, hourly rate, continuity, duration, rehired annuitant, living wage, JEMS   Doc ID:17329
Owner:Joshua S.Group:HR Communities of Practice
Created:2011-03-16 19:00 CDTUpdated:2016-09-13 15:27 CDT
Sites:HR Communities of Practice, Human Resource System (HRS)
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