TL Taskgroup/Task Profile Reference Setup

This procedure explains how to assign the Taskgroup to an employees TL Secuirty record

Procedure At-a-Glance

Category: N/A
Audience: Payroll Coordinators, Service Center
Overarching Process: N/A
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

This procedure explains how to assign a Taskgroup to an employee's TL Security record. Tasks and Task Profile IDs are used within Time and Labor to further define and track areas of work. A Payable Time by Task report can then be run to determine the number of hours or amount of time employee's have spent doing work in specific areas.

Process Inputs:

  • Reported Time, Task Profile ID

Process Outputs:

  • Payable Time

Process Considerations:

  • New Task Profile IDs need to be setup by the Service Center.  Tasks are associated to a Task Profile ID and Task Profile IDs are associated to a Taskgroup.  Taskgroups are assigned to an employee by the campus on the employee's TL Security page.  To request a new Task Profile ID, contact your Affinity Group for assistance.

Procedure Steps

To perform this procedure, please follow these steps:

  1. Navigate to the TL Security Page: Time and Labor>Enroll Time Reporters>Maintain or Create TL Security. (Refer to KB 17043, TL - Create and Maintain TL Security for additional information regarding the TL Security page)
  2. Enter an emplid or employee name on the search screen. Click Search.


  3. If the employee has a single job you will go directly to the Time Approver Information tab on the TL Security page. If the employee has multiple jobs, select the appropriate emplrcd (job) hyperlink.
  4. To assign a Taskgroup to an employee, click on the Time Reporter Information tab and navigate to the Taskgroup field on the page. Enter the appropriate Taskgroup or click on the magnifying glass and select the Taskgroup to assign to the employee. 

    Time Reporter Information tab on the TL Security Page

  5. After entering or selecting the Taskgroup, click Save.

    Once a Taskgroup has been assigned to an employee on their TL Security page, the overnight TL Auto Enroll job needs to run (Reference KB 17481, TL Processing Procedure Timeline for additional information) so that the new Taskgroup can also be updated on the employee's Time Reporter Data page.  If an employee is assigned a new Taskgroup on their TL Security page today, they will not see it on their Timesheet until the following day, after the TL Auto Enroll job runs.

  6. The employee will see the new Taskgroup in the Taskgroup field on the timesheet.  The employee can now select the appropriate Task Profile ID (available Task Profile IDs are associated to the Taskgroup) on the timesheet when entering reported time.  The Task Profile ID should be assigned to the line on the timesheet with the 'In' punch (start of shift).


  7. Timesheet Task Profile lookup displayed below:


  8. For detailed directions on timesheet entry see User procedure TL - MSS Report Elapsed Time, TL - MSS Report Punch Time, TL - ESS Report Punch Time, or TL - ESS Report Elapsed Time once it's created.

Related Policies

  • N/A

Related Jobaids:

Related Forms:

  • N/A

    Keywords:Timesheet, Time and Labor Security, Time and Labor Auto Enroll, Taskgroup, Task Profile ID, Task   Doc ID:17505
    Owner:Wendy G.Group:Human Resource System (HRS)
    Created:2011-03-27 19:00 CDTUpdated:2016-06-24 09:37 CDT
    Sites:Human Resource System (HRS)
    Feedback:  0   0