UWMSN - JEMS - Classified LTE Hire Status Check and Error Correction

Guide to walk through the steps to check the status of the LTE Hire and the process to correct errors

  • This document applies only to UW-Madison. Users from other campuses should refer to documentation intended for their campuses.

Procedure At-a-Glance

Category: JEMS Classified
Audience: JEMS User
Overarching Process: Check the status of an LTE Hire and Error Correction
Navigation:
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

This guide will walk you through the steps to check the status of the LTE hire transaction and the process to correct errors.

Procedure pre-step:

UWMSN - JEMS - Classified Hire - LTE


Procedure Steps

To perform this procedure, please follow these steps:

  1. Welcome to JEMS (Classified System)

    https://kb.wisc.edu/images/group303/17753/chrislink.jpg

    STEP FIELD ACTION
    1 URL for JEMS Classified System Enter https://ofr01.doit.wisc.edu/chris/chris.html
    2 Username Enter Username
    3 Password Enter Password
    4 Connect Press Connect
  2. View all LTE Transactions in Process

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    STEP FIELD ACTION
    1 View all LTE transactions in process Click on <LTE> button
    2 Transactions In Process Press <Transaction In Process> button
    3 Select Transaction to review Click on box of selected transaction
    4 View HR Tran Press <View HR Tran> button
  3. View a single LTE Transactions in Process

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    STEP FIELD ACTION
    5 To view a single transaction Enter Trans ID in <Edit/View HR Transaction> field
    6 View HR Tran Press <View HR Tran> button

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    STEP FIELD ACTION
    7 Status If Status indicates "Payrolled" hire transaction was successful – no further action is needed in JEMS. If Status indicates "Recruiting", an HRS Error Occurred, continue with Step 8.
    8 History Tab Click on History Tab
    9 HR Transaction/Vacancy Status Go to the row that indicates "HRS Error" and click on <Status Note> button

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    STEP FIELD ACTION
    10 Status History Notes View error and click on <close> button.
    11 Close Transaction Click on "X"

    FYI – If the hire errors out in HRS an email will also be sent to the Division HR similar to below.

    image9.png

  4. Correct HRS Errors and Re-Submit to HRS

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    STEP FIELD ACTION
    12 Edit /View HR Transaction Enter Transaction ID and click on <Edit HR Tran>
    13 LTE Tab Click on LTE Tab

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    STEP FIELD ACTION
    14 Change, Modify, Delete Selected Applicant Click on <Change, Modify, Delete Selected Applicant> button
    15 Modify Data (except SSN) for the Current Selected Applicant Click on <Modify Data (except SSN) for the Current Selected Applicant> button. Make changes to the person & hire information per the HRS Error notes.

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    STEP FIELD ACTION
    16 Save Click on the <Save> button
    17 Actions Click on <Actions> and select LTE Action

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    STEP FIELD ACTION
    18 Approve LTE Applicant Only Click on <Approve LTE Applicant Only>

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    STEP FIELD ACTION
    19 Approve Package Click on <Yes>
    20 PD Data has no errors Click on <OK> (Note: Approval will not process until all the required fields are entered for a selected applicant. If errors are indicated fix errors, save and go back to step 17)
    21 Approval Successful Click on <OK> Validates data, saves changes and pushes complete "Selected LTE Applicant" to HRS for processing. The process cycle to pull into HRS will run every 30 minutes. Divisions have the option to override the 30 minute process cycle and us the "On Demand" button to pull hire data into HRS immediately.

Related Policies

  • N/A

Related Jobaids

Related Forms:

  • N/A



Keywords:limited term employee, vacancy id, cert id, social security number, empl id, date of birth, birthdate, home phone, gender, veteran, state, zip code, ethnicity, release, selective service, error correction, JEMS   Doc ID:17753
Owner:Joshua S.Group:HR Communities of Practice
Created:2011-03-30 19:00 CDTUpdated:2017-03-30 13:31 CDT
Sites:HR Communities of Practice, Human Resource System (HRS)
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