AM - Update a Pushed Back Absence Request -Employee

This document explains how an employee can update an absence that has been pushed back.

Procedure At-A-Glance
Category: Pushed Back Absence Requests
Audience: UW Absence Approvers; Managers; Supervisors
Overarching Process: Absence Management
Navigation: MyUW System Portal / MyUW Portal (UW-Madison)
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General Description

This procedure explains how to update a pushed back absence. When a supervisor or manager pushes an absence back to an employee, the employee can make corrections to the absence and then resubmit it.

Process Inputs

  • Employee ID (Empl_ID) Number

Process Outputs

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Process Considerations

  • Employees should always review their absence balances before submitting any absence requests. The employee's balance will display on the page once they have selected the Absence Name.


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    Procedure Steps

    Before using this guide, an employee should know the following: Campus login ID and password for My UW System Portal
    1. Log in to the My UW System portal at Note: UW-Madison employees can optionally log in to the My UW Madison portal instead. For more information on logging into the My UW System portal, please see UWSC Support - Logging in to System Portal .
    2. Locate the Time and Absence module and click the Enter Absence link.

      Time and Absence
    3. You will be taken to the Request Absence page. Click on the View Absence Request History link located near the bottom of the page.

      Absence Request page with the View Absence Request History link pointed out

    4. The Absence Request History page will appear with all of the absences that you have saved or submitted within a time range. Click the Edit button to edit the "Push Back" absence request.

      Absence Request History with a Pushed Back absence to Edit

      *Note: Absence Requests made by the employee with a Status of "Push Back", "Saved", "Denied", or "Canceled" can generally be edited and resubmitted.

    5. The Request Absence page will load with all the information for the absence filled in. You can make corrections to the request based on any notes in the Approver Comments field. Optionally, you can also leave a message using the Requestor Comments box. Click the Submit button when you are done making corrections.

      Request Absence page with a pushed back absence

    6. You will see the Submit Confirmation page. Click OK to continue.
      Submit Confirmation message

    7. On the Request Details page you should ensure that the request has been submitted and has a status of Pending instead of Push Back. Click on the View Absence Request History link to return to a list of your absence requests.
      Request Details page showing the Request History for the absence

      *Note: You can see the complete Request History of an absence from this page including what actions were taken, the date they were taken on, by whom, and any comments that were left.

    8. The Absence Request History page will appear again, this time the Status of the request you altered should say "Submitted" instead of "Push Back".
    Absence Request History page with the status changed to submitted

    Related Policies, Jobaids, and Forms:

    Related Policies
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    Related Jobaids
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    Related Forms
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    Keywords:leave take management FLMA sabbatical vacation sick furlough ALRA takes push   Doc ID:17796
    Owner:Sandy R.Group:Human Resource System (HRS)
    Created:2011-04-03 19:00 CDTUpdated:2016-08-03 09:14 CDT
    Sites:Human Resource System (HRS)
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