HR - Position Management

This document describes how to use Position Management in the HRS HR module.

  • This document does not apply to UW-Madison and is intended for users from other UW campuses. UW-Madison users should refer to documentation intended for their campus.

Procedure At-a-Glance

Category: HRS HR - Position Management.
Audience: HR Professionals at a School/College/Division or Campus level.
Overarching Process: HR Maintain Workforce 3.00
Navigation: Workforce Administration > Job Information > Job Data AND Organizational Development > Position Management > Maintain Positions/Budgets > Add / Update Position Info
Jump to Procedure Steps (below)
Jump to Related Policies/Job Aids (below)

General Description:

Using Position Management is an option in PeopleSoft. The idea of a campus having a set amount of positions and employees hold a position like sitting in a seat. When an employee leaves that position, it can be reused for the next incumbent. At Conversion, all Employees will be converted with a Position number. This will give campuses the opportunity to begin to use Position Management.

Process Inputs:

  • Current Employee Vacates Position
  • New Employee Hired into Position

Process Outputs:

  • Position Management

Process Considerations:

HR - Position Consolidation

HR - Change Position Data  (You may need to update the position prior to hiring new incumbent.)

Exceptions (including first-year considerations):

University Staff Temporary (LTEs) and Student Workers will not be required beyond conversion to hold Positions.

Procedure Steps:

Navigation: Workforce Administration > Job Information > Job Data

  1. Enter Employee Name or Empl ID#
  2. Click Search button.
    Position Management 1
  3. Click button.
  4. Enter Effective Date.
    Position Management 2
  5. Select appropriate Action to vacate position.
  6. Select appropriate Action Reason.
  7. Copy the Position #.
  8. Click Save button.
HR - Hire Employee into a Job without a Position (Non-Madison)
  1. Paste in the Position # on the Work Location Tab in Job Data when processing new Hire.

End of Procedure.

Related Jobaids:

    Keywords:position, management, HR module, seat, reuse, position number, number, #   Doc ID:17841
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2011-04-04 19:00 CDTUpdated:2016-06-24 09:37 CDT
    Sites:Human Resource System (HRS)
    Feedback:  0   0