BN - List of Benefit Events

GENERAL DESCRIPTION:

PeopleSoft Benefits Administration processes all participant events by using the appropriate event rule and event classification that has been set up for each covered plan type to evaluate what effect, if any, the event has on an employee's benefits eligibility. Most of the configured events are automatically created when job actions occur, however a few others are manually created on the BAS Activity Table by Benefit Administrators.

PROCESS CONSIDERATIONS:
  • Events are created automatically by adding effective dated job rows in HRS, automatically by specific annual processes such as UIA, Short Work Break, and ICI, and manually as needed by Benefit Administrators.
  • Events are processed manually using On Demand Event Maintenance.
  • It is important to process all Events through to Finalized.  Leaving Events in a status of Open and Prepared will prevent later dated Events from processing.


Benefit Events used in HRS:

Event Class
 Event Description
 Created By
Event Priority
 Notes
 ADM Administration (Enrollment)
Benefit Administrator
 200 Event used to enroll or make changes to benefits (other than Savings plans).  It must be manually created and processed.
 SAV Savings Change Event (Enrollment)
Benefit Administrator
 300 Event used to enroll or make changes to Savings Plans.  It must be manually created and processed.
 UIAUIA enrollment or terminationUIA Annual Process or Benefit Administrator 310Automatically created each October to re-enroll or un-enroll employees into the UIA Benefit Plan based on eligibility rules.  It can also be manually entered if the Benefit Administrator needs to re-instate an employee's UIA Benefit Plan due to a termination in error.
 FSA Flexible Spending Accounts and Health Savings Accounts
FSA and HSA Annual
Enrollment Processes
 915 Automatically created once a year to enroll all employees who made an election for Flexible Spending Accounts and/or or a Health Savings Account.
 OEOpen Enrollment (ABE)
Open Enrollment Process
 900Automatically created once a year in October for employees to make enrollment changes due to the Annual Benefit Enrollment period.
 MSCMiscellaneousJob Data Change
 75Events in this category will appear on the MSC Event Evaluation Report if action is required by the Benefits Administrator.
 UCT
FA/AS/LI (Unclassified) ICI Category Change
ICI Annual Update Process
 295
FA/AS/LI (Unclassified) Employee is enrolled in ICI but is no longer eligible for Supplemental.
 ICIIncome Continuation Insurance
ICI Annual Deferred Enrollment Process
 300Automatically created once a year for employees eligible to enroll for ICI Deferred Enrollment.
 CATUniversity Staff Category Change
ICI Annual Update Process
 290University Staff (Classified) Employee is enrolled in ICI but has a category change or is enrolled
but no longer eligible for Supplemental.
 HC0Hire Univ Staff RegularMSC Event Evaluation Report
 106Hire Event created for University Staff Regular who have no prior service and are on a Self-Service campus for new hires.  The employee has 30 days to enroll in Benefit Plans.
 HG0Hire Grad
MSC Event Evaluation Report 100Hire Event created for Graduate Assistants and are on a Self Service campus for new hires.  The employee has 30 days to enroll in Benefit Plans.
 HL0Hire Univ Staff Short Term
MSC Event Evaluation Report 101Hire Event created for University Staff Short Term employees who have no prior service and are on a Self Service campus for new hires.  The employee has 30 days to enroll in Benefit Plans.
 HU0
Hire Faculty, Academic Staff, Limited Appointees
MSC Event Evaluation Report 111Hire Event created for FA/AS/LI employees who have no prior service and are on a Self Service campus for new hires. The employee has 30 days to enroll in Benefit Plans.
 DEADeathJob Data Change
 375Automatically created by adding a job row.  The death of an employee requires special handling for
Payroll, Absence, and Benefits so a special Event was created to drive certain outcomes.
 CPRCorrect Pay Rate
Job Data Change
 375Automatically created to correct a pay rate that was previously entered.  Benefits Administration will finalize the Event automatically - no action is required by Benefit Administrators.
 DTAData Change
Job Data Change
 376Automatically created for minor changes made to Job Data such as location, department, etc.  Benefits Administration will finalize the Event automatically - no action is required by Benefit Administrators.
 LOALeave of Absence
Job Data Change
 377Employees on unpaid leaves of absence have special requirements for Payroll, Absence, and Benefits.
A special Event has been created to distinguish paid leaves from unpaid leaves.  Benefits Administration will finalize Event automatically.  Employees on an LOA will appear on the LOA Report and may need to be enrolled in Benefits Billing.
 PLAPaid Leave of Absence
Job Data Change
 378Automatically created by employees on a paid leave of absence.  Benefits Administration will automatically finalize Event automatically - no action is required by Benefits Administrators.
 PAYPay Change
Job Data Change
 378Automatically created Event used to make pay rate changes in HRS.  Benefits Administration will automatically finalize Event and no action is required by Benefit Administrators.
 POSPosition Change
Job Data Change
 380Automatically created for making position changes.  This Event may or may not impact benefits.  If the employee will move from one Benefit Program to another, they will appear on the MSC Event Evaluation Report.
 RFLReturn from Leave
Job Data Change
 382Automatically created when an employee is returned from a leave.  Benefits Administration will automatically finalize Event.  No action is required by Benefit Administrators unless the employee was enrolled in Benefits Billing versus Deduction Pre-Pay.
 RBKReturn from Short Work Break
Job Data Change
 381Automatically created when an employee is returned from short work break.  Benefits Administration will automatically finalize Event.  No action is required by Benefit Administrators unless the employee was enrolled in Benefits Billing versus Deduction PrePay.
 SBKShort Work Break
Job Data Change
 383Automatically created when an employee is put on short work break.  Benefits Administration will automatically finalize Event.  Benefit Administrators should review Deduction PrePay.
 RETRetirement
Termination Event Replacement process 401Automatically triggered from Job Actions.  Different Events have been created to distinguish between employees who have voluntarily retired and those who retire in lieu of layoff.  Benefits, Absence Management, and Payroll are affected.  A 5 day lag will delay the finalization of this Event by Benefits Administration before all benefits are ended.
 RTLRetirement Layoff
Termination Event Replacement process
 405Automatically triggered from Job Actions.  Different Events have been created to distinguish between employees who have voluntarily retired and those who retire in lieu of layoff.  Benefits, Absence Management, and Payroll are affected.  A 5 day lag will delay the finalization of this Event by Benefits Administration before all benefits are ended.
 TRLTermination Layoff
Termination Event Replacement process 404Automatically triggered from Job Action.  Different Events have been created to distinguish between employees who voluntarily terminate employment, termination due to a layoff, and those terminated due to a transfer.  Benefits, Absence Management, and Payroll are affected. A 5 day lag will delay the finalization of this Event by Benefits Administration before all benefits are ended.
 TER
Termination
Termination Event Replacement process 400Automatically triggered from Job Action.  Different Events have been created to distinguish between employees who voluntarily terminate employment, termination due to a layoff, and those terminated due to a transfer.  Benefits, Absence Management, and Payroll are affected. A 5 day lag will delay the finalization of this Event by Benefits Administration before all benefits are ended.
 TRXTermination Transfer
Termination Event Replacement process 403Automatically triggered from Job Action.  Different Events have been created to distinguish between employees who voluntarily terminate employment, termination due to a layoff, and those terminated due to a transfer.  Benefits, Absence Management, and Payroll are affected. A 5 day lag will delay the finalization of this Event by Benefits Administration before all benefits are ended.

Events no longer in use:

Please note that previously created Events are still visible in the system.

 Event Class  Event Description  Created By  Event Priority Notes
 HC1, HC2  Hire University Staff Regular 1 and 2  MSC Event Evaluation  107 and 108  As of January 1, 2016, these Events are no longer used.
 HG1, HG2  Hire Grad 1 and 2  MSC Event Evaluation  105 and 110  As of January 1, 2016, these Events are no longer used.
 HL1, HL2  Hire Univ Staff Short Term 1 and 2  MSC Event Evaluation  102 and 103  As of January 1, 2016, these Events are no longer used.
 HU1, HU2   Hire FA/AS/LI (Unclassified) Regular 1 and 2  MSC Event Evaluation  112 and 113  As of January 1, 2016, these Events are no longer used.
 RL1- RL6  Retirement Layoff 1-6  Termination Event Replacement Process  435, 445, 455, 465, 475, 485  As of January 1, 2016, these Events are no longer used.
 RT1 - RT6  Retirement 1-6  Termination Event Replacement Process  430, 440, 450, 460, 470, 480  As of January 1, 2016, these Events are no longer used.
 TL1 - TL2
 Termination Layoff 1-2
 Termination Event Replacement Process  414, 424  As of January 1, 2016, these Events are no longer used.
 TM1 - TM2
 Termination - 1-2  Termination Event Replacement Process  410, 420  As of January 1, 2016, these Events are no longer used.
 TX1 - TX2  Termination Transfer 1-2  Termination Event Replacement Process  413, 423  As of January 1, 2016, these Events are no longer used.
 R1Y Retire 1Y Imputed Income
 Enrollment Conversion process
 109 As of January 1, 2015, these Events are no longer used.
 SNP Snapshot Go Live Conversion
 50 As of Go Live, these Events are no longer used.


ADDITIONAL RESOURCES:


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Keywords:CAT DEA HC0 HC1 HC2 HG0 HG1 HG2 HL0 HL1 HL2 HU0 HU1 HU2 ICI MSC OE PIC RT1 RT2 RT3 RT4 RT5 RT6 SAV SNP TM1 TM2 UCT UIACPRDTALOA PAY PLA POS RBK RFL RL1 RL2 RL3 RL4 RL5 RL6TL1 TL2 TX1 TX2 DEATH HIRE MISCELLANEOUS OPEN ENROLLMENT PASSIVE RETIREMENTSAVINGS SNAP TERMINATION LAYOFF PAY CHANGE TRANSFER CATEGORY CHANGE UNIVERSITY INSURANCE ASSOCIATION TSA WDC TAX SHELTERED ANNUITY WISCONSIN DEFERRED COMPENSATION CATCH-UP SALARY REDUCTION AGREEMENT   Doc ID:17850
Owner:Joanna B.Group:Human Resource System (HRS)
Created:2011-04-04 18:00 CSTUpdated:2017-02-22 08:19 CST
Sites:Human Resource System (HRS)
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