UWMSN - JEMS - Classified CP/CJ Hire Status Check and Error Correction
Guide to walk through the steps to check the status of the CP/CJ Hire and the process to correct errors
- This document applies only to UW-Madison. Users from other campuses should refer to documentation intended for their campuses.
This guide will walk you through the steps to check the status of a CP/CJ hire transaction and the process to correct errors.
Procedure pre-step (one of the following):UWMSN - JEMS - Classified Hire - Add Hired Register / Project Applicant
Document 17852 is unavailable at this time.
Document 17881 is unavailable at this time.
To perform this procedure, please follow these steps:
Welcome to JEMS (Classified System)
STEP FIELD ACTION 1 URL for JEMS Classified System Enter https://ofr01.doit.wisc.edu/chris/chris.html 2 Username Enter Username 3 Password Enter Password 4 Connect Press Connect
View all CP/CJ Transactions in Process
STEP FIELD ACTION 1 View all CP/CJ transactions in process Click on <Permanent/Project Vacancy> button 2 Transactions In Process Press <Transaction In Process> button 3 Select Transaction to review Click on box of selected transaction 4 View HR Tran Press <View HR Tran> button
View a single CP/CJ Transaction in Process
STEP FIELD ACTION 5 To view a single transaction Enter Trans ID in <Edit/View HR Transaction> field 6 View HR Tran Press <View HR Tran> button STEP FIELD ACTION 7 Status If Status indicates "Payrolled" hire transaction was successful – no further action is needed in JEMS. If Status indicates "HRS Errors", an HRS Error Occurred, continue with Step 8. 8 History Tab Click on History Tab 9 HR Transaction/Vacancy Status Go to the row that indicates "HRS Error" and click on <Status Note> button STEP FIELD ACTION 10 Status History Notes View error and click on <close> button. 11 Close Transaction Click on "X"
FYI – If the hire errors out in HRS an email will also be sent to the Division HR similar to below.
Correct HRS Errors and Re-Submit to HRS
STEP FIELD ACTION 12 Permanent/Project Applicant Processing Click on <Permanent/Project Applicant Processing> button 13 Vacancy ID Enter <Vacancy ID> in field 14 Social Security or Empl ID Enter Social Security or Empl ID in field 15 Update Select <Update/View Contractual Transfer>, <Update Permissive/Special Applicant> or <Update Hired Register/Project Applicant> based on the type of hire. Correct Errors to person and/or appointment data as indicated. 16 Push Hire to HRS Press <Push Hire to HRS> Button. Validates data, saves changes and pushes complete "Selected Applicant" to HRS for processing (Push to Hire will not process until all the required fields are entered for a selected applicant. The process cycle to pull into HRS will run every 30 minutes. Divisions have the option to override the 30 minute process cycle and use the "On Demand" button to pull hire data into HRS immediately
- TL - Create and Maintain Time and Labor Security
- TL - Assign Work Schedule (Payroll Coordinator)
- FN - Add or Change Appointment Level Funding for Employee's Salary Expense
- PY - Enter Additional Pay
- BN - Benefits Coverage Code Job Aid
- TL - Common Paths in HRS For Payroll Coordinators - Job Aid
- Document 17991 is unavailable at this time.