TL - Assign Badge ID

This procedure provides steps for manually assigning the UW badge number to a person.

Procedure At-a-Glance

Category: Steps for assigning badge ID's within HRS.
Audience: HR and Payroll coordinators, HRS Service Center.
Navigation: Home>Workforce Administration>Personal Information>Badge
Jump to Procedure Steps (below)
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General Description:

This procedure provides steps for manually assigning the UW badge number to a person. New badge assignments will process into HRS through a nightly batch. However, if a badge needs to be assigned manually, the following steps will be followed. UW Athletics will use this process to assign badges to people who don't have UW Photo IDs assigned, particularly for temporary employees that only work one or two game days throughout the year.

Procedure Steps

To perform this procedure, please follow these steps:

  1. To assign a badge to an employee, use menu path Home>Workforce Administration>Personal Information>Badge.
  2. Enter the Empl ID number for a person or search for the person using the name search options.

    Enter EmplID or employee name

  3. The Badge page appears. The Badge Type defaults to CLK and Empl Rcd# defaults to 0. Note: If a person has more than one position, it is not necessary to assign the person's badge to each Empl Rcd. The Effective Date defaults to the current date. The Status defaults to Active.
  4. Change the Effective Date to the date the Badge is effective.

    Enter badge effective date

  5. Enter the Badge Number. The expiration date and Comment fields are optional

    Enter the badge number

  6. Click Save to save your work.

Related Policies

  • N/A

Related Jobaids:

  • N/A

Related Forms:

  • N/A

Keywords:time clock, UW badge, UW ID card   Doc ID:18161
Owner:Wendy G.Group:Human Resource System (HRS)
Created:2011-04-17 19:00 CDTUpdated:2016-06-24 09:39 CDT
Sites:Human Resource System (HRS)
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